Staffing and Data Coordinator

Department: Operating Room SVH

Exempt: No

Schedule: DAYS - VARIABLE

Position Type: Full Time 0.6 FTE or More

FTE:

Base Wage: $ 22.61 to $ 33.92

Location: Skagit Valley Hospital

The information described in this job description has been designed to indicate the general nature of the work performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Other information:

Job Summary
The Staffing and Data Coordinator creates staff schedules, coordinates staffing requirements and completes operations and quality reporting in conjunction with department leadership, for Skagit Regional Health Surgical Services departments. Responsible for acquiring and coordinating quality and operations data related to staffing, creating and generating reports and performing general clerical duties. Assists the Clinical Administrative team, as required for quality, operational and financial metrics and reporting

Essential Functions
Coordinates daily staffing requirements and scheduling of Surgical Services, including standby and vacation schedules. Under the direction of department leadership, develops staffing schedules in accordance with established matrix, productivity benchmarks, budgetary restraints, labor contracts and SRH policies and procedures. Notifies appropriate personnel regarding staffing changes in a timely manner. Assists in covering staffing shortages for all units in collaboration with departmental leadership. Ensures payroll and staffing schedules are accurate and complete prior to submission to department leadership. Monitors overtime, premium pay and contractual requirements for patient care staff. Ensures pay rules are accurate and consistently applied. Assures staffing compliance with labor contract requirements, Washington State law and SRH policies and procedures. Notifies appropriate personnel and department leadership of compliance issues. Coordinates unit master schedules and distributes to appropriate personnel in a timely manner. Tracks and monitors licensure, certification and validation of patient care staff assuring regulatory compliance. Research and prepares reports as required. Maintains and enhances a variety of databases, statistics and reports. Assembles dashboards as required in support of department, committee and/or leadership requirements. Actively participates in all quality improvement activities. Performs general clerical duties in a timely manner as required. Assists the Administrative Clinical team, Surgical Services leadership, personnel and providers, including ad-hoc case scheduling, clerical support as needed and other duties as assigned. Assists co-workers, patients, visitors, physicians and others in a courteous and professional manner. Processes telephone calls appropriately, in a courteous and timely manner. Complies with SRH policies and procedures. Performs other duties as assigned by Clinical Leadership or designee.

Education
Associate Degree in first line management or relevant medical field required. Knowledge of medical terminology and clinical staffing in procedural areas required.

Experience/Training
Minimum five years of administrative experience in a clinical setting. Previous scheduling and data management experience required. Any combination of education and experience that would demonstrate the capability of performing the duties of this position will be considered.

License/Certifications
None.

Other Skills
Strong verbal, written and interpersonal communication skills. Proficient in computer and office equipment skills. Must be able to proficiently utilize Microsoft Office and department specific application to perform work. Understands the basic concepts of data management (collection, aggregation, display, storage, validity, and reliability; principles of release and retention of information. Experience with automated time and attendance payroll system preferred. Must have good organization skill and be able to work independently and coordinate multiple priorities. Commitment to quality and collaboration in a team based environment. Strong customer service skill required

Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit for long periods of time; when working in office. Repetitive tasks such as typing, sitting, answering phones, and interacting with computers and computer systems most of the day is a function of the position. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus. This position requires working in an indoor, environmentally controlled environment when in the office.

Skagit Regional Health offers a comprehensive benefit package including medical, dental, vision, 457b/401a (retirement), long term disability, and paid time off to all employees holding an FTE of 20 or more hours per week. Eligible employees also receive sick time pay.