Administrative Assistant

Global Mushrooms is seeking a reliable, detail-oriented Administrative Assistant to support our Managing Partner and Office Manager. This role is ideal for someone who enjoys staying organized, working with multiple priorities, and interacting with both internal teams and customers.

Responsibilities

• Provide administrative support to the Managing Partner and Office Manager
• File, scan, and maintain organized physical and digital records
• Review employee training logs and follow up on missing employee names or incomplete documentation
• Review food safety reports and follow up on errors or discrepancies
• Prepare and complete weekly reports using Microsoft Excel
• Schedule meetings using Microsoft Outlook and Microsoft Office tools
• Maintain the office calendar, including reporting deadlines, meetings, and company events
• Support walk-in sales and greet visitors in a professional, friendly manner
• Assist with purchasing and receiving inventory using QuickBooks
• Communicate with vendors and internal teams to ensure accurate documentation and follow-through

Qualifications

• Strong attention to detail and organizational skills
• Ability to manage multiple projects and deadlines
• Excellent customer service and communication skills
• Comfortable working with customers, vendors, and internal teams
• Bilingual in English and Spanish (required)
• Proficient in Microsoft Word, Excel, and Outlook
• Experience with QuickBooks preferred

Ideal Candidate

• Detail-oriented and focused
• Organized and dependable
• Proactive with strong follow-up skills
• Professional and customer-friendly

Job Type: Full-time

Pay: $ $25.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person