Executive Assistant

Ambassador Services is looking for an Executive Assistant to provide high-level administrative support to our Managing Director. The successful candidate will manage calendars, coordinate meetings, and handle sensitive information with the utmost discretion. This role requires exceptional organizational skills, a proactive approach, and the ability to handle a wide variety of tasks efficiently.

• Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate internal and external meetings, including meeting agendas, minutes, and follow-up actions.
• Handle confidential information with a high degree of discretion.
• Act as a liaison between executives and internal teams or external stakeholders.
• Monitor and manage incoming communications, prioritizing urgent requests.
• Support executives in managing and tracking department budgets.
• Assist with special projects and event coordination.
• Manage case files and maintain accurate records in both physical and digital formats.
• Communicate with clients, opposing counsel, and court personnel as needed.
• Schedule and coordinate meetings.
• Handle the intake and management of client communications.
• Maintain office supplies and assist in office management tasks.
• Must be bilingual