Project Coordinator

Company Overview: Twin Pillars Construction, LLC, established in 2024 in Neenah, Wisconsin, is a trusted renovation and commercial construction company dedicated to quality craftsmanship, integrity, and timely project completion. We offer a full range of construction services, blending skilled tradesmanship with modern building techniques to produce durable, high-quality results. With a strong emphasis on clear communication and client satisfaction, Twin Pillars Construction partners closely with clients from concept to completion to ensure every project is delivered safely, efficiently, and to the highest standards.

Job Summary: We are seeking an experienced Project Coordinator to support the planning, execution, and delivery of commercial construction projects by assisting with documentation, scheduling, procurement, communication, and administrative tasks. This role collaborates closely with project managers, field supervisors, subcontractors, vendors, and clients to ensure projects are completed efficiently, deadlines are met, and the scope is maintained.

Key Responsibilities

• Assist project management staff with project planning, scheduling, workflow, and administrative support.
• Prepare, maintain, and distribute project documentation, including subcontracts, submittals, RFIs, change orders, purchase orders, meeting minutes, and progress reports.
• Track and manage material orders, delivery schedules, and long-lead procurement items.
• Coordinate communication with subcontractors, vendors, architects, and other project stakeholders.
• Assist with project scheduling updates and monitor milestone dates.
• Support compliance efforts, including permits, insurance certificates, safety documentation, and closeout packages.
• Maintain organized electronic and physical project files according to company standards.
• Help track billings, invoices, and budget updates as directed by the Project Manager.
• Attend job meetings, record accurate minutes, and follow up on action items.
• Provide general support to field operations, including distributing construction documents and responding to information requests.
• Help facilitate project closeout, including punch lists, substantial completion, operations and maintenance manuals, warranties, and turnover documents.

Qualifications Required:

• 1–3 years of experience in construction project coordination, administrative support, or related field (commercial construction preferred).
• Strong understanding of construction documentation and workflows.
• Excellent communication and organization skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Ability to manage multiple priorities and meet deadlines.

Key Competencies

• Detail-oriented with strong follow-through
• Professional written and verbal communication
• Ability to work independently and collaboratively
• Resourceful problem-solving and time management skills
• Customer service focused with a strong teamwork mindset

Why Join Us:

• Career growth opportunities
• Team-oriented, innovative culture
• Competitive compensation & benefits (medical, dental, vision, voluntary plans)
• Retirement plan & PTO
• Free Planet Fitness Black Card Membership
• Company-issued laptop

Pay: $50, $70,000.00 per year

Work Location: In person