Purchasing Manager

Job Summary:

The Purchasing Manager is responsible for leading procurement activities across the organization to ensure materials and services are available on time, within budget, and in compliance with quality standards. This role manages supplier relationships, negotiates contracts, and supports cross-functional initiatives to improve efficiency, cost control, and supply reliability ultimately providing low cost materials to the customer.

Key Responsibilities

Procurement & Purchasing:

Source, evaluate, and purchase flooring materials (carpet, hardwood, vinyl, tile, laminate,

adhesives, underlayment's, trims, etc.).

Negotiate contracts, pricing, freight terms, rebates, and volume discounts with suppliers.

Issue purchase orders, track order status, and ensure timely delivery of materials.

Manage vendors lead times and anticipate market fluctuations in material costs.

Review product samples for quality, compliance, and suitability for projects.

Develop and maintain strong relationships with manufacturers, distributors etc

Conduct supplier evaluations based on quality, reliability, pricing, and service.

Resolve vendor-related issues such as defects, shortages, backorders, or warranty claims.

Maintain an approved vendor list and drive supplier performance improvement.

Monitor supply chain risks and diversify sources when needed.

Collaborate with warehouse/operations to maintain optimal inventory levels.

Review, Update and Maintain Reorder Points to avoid stock out or overstocking.

Coordinate inbound freight, deliveries, and logistics scheduling and update ETAs in the ERP system as needed

Track and manage returns, credits, and exchanges with suppliers.

Maintain cost targets for flooring categories and identify cost-saving opportunities.

Assist with budgeting for large projects and forecast material needs.

Monitor pricing trends for materials, freight, and global supply chain factors.

Work with sales teams on product availability, pricing, and lead time commitments. On-site customer visit to present and finalize the products for new customers

Support project managers and installers with accurate material specs and delivery timelines.

Provide purchasing data for accounting (invoicing, reconciliation, PO matching).

Collaborate with design or estimating teams on new product options.

Develop SOP's for On-boarding Vendors and maintain reports.

Reporting & Administration:

Maintain purchasing records, pricing databases, Stock Samples and supplier contracts.

Use ERP or procurement systems to manage purchasing workflows.

Prepare reports on spending, inventory performance, and supplier KPIs.

Develop SOPs for procurement processes and ensure compliance.

Provide Daily Re-order Point reports to Warehouse/Operations Manager

Maintain and update stock list once a quarter or as needed

Weekly Inventory Status & Supplier Performance Summary Report

Monthly Spend Analysis Report and Inventory Turnover Report

Monthly Rebate Tracking Report

Quarterly Sourcing Strategy Review Along with Cost Savings, Market Intelligence and Risk Assessment Reports

Preferred Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, Operations, Finance, or a related field preferred
• Associate degree or equivalent work experience in purchasing, materials management, or construction supply considered in lieu of a bachelor's degree
• 2–5 years of hands-on experience in flooring, construction materials, or building products may substitute for formal education but not required
• Coursework or training in procurement, inventory management, logistics, or accounting a plus
• Proficiency in Excel and ERP/purchasing systems required

Preferred Skills & Abilities:

• Ability to read and understand English.
• Willingness to work overtime as need required
• Highly proficient with Microsoft office, including Word, Excel, Suite, etc.
• Vendor negotiation on pricing, freight, rebates, and