Reno Office Assistant

About Us

GES is a geotechnical and environmental services company specializing in engineering and materials testing. Guided by our core values—safety, courage, respect, honesty, and humility—we are committed to supporting our staff, clients, and communities with excellence and integrity.

General Job Description

The Reno Office Assistant is the first point of contact for staff, clients, and visitors at our Reno office. This onsite role is a critical resource for daily office coordination while also providing support to Human Resources and various functions and departments.

This position requires strong communication skills, attention to detail, and the ability to balance multiple priorities while maintaining professionalism.

Who We're Looking For

We are seeking a reliable and adaptable professional who thrives in a fast-paced environment and enjoys being a go-to resource for staff and clients.

The ideal candidate will be:

• Organized & detail-oriented – skilled at managing multiple priorities.
• Approachable & professional – making a strong first impression for our Reno office.
• Collaborative & flexible – comfortable supporting HR, administration, and client relations.
• Tech-savvy & adaptable – experienced with Microsoft Office tools and quick to learn software (Ajera, MetaField).
• Confidential & respectful – trusted with sensitive information.
• Proactive & resourceful – solution-oriented with a positive, can-do attitude.
• Committed to GES' values – fostering an employee-focused and supportive culture.

Key Responsibilities

Administrative Support (tasks may vary)

• Greet and assist visitors.
• Handle incoming and outgoing mail.
• Maintain office supplies and equipment.
• Maintain kitchen, restrooms, conference room, and front lobby cleanliness and supplies.
• Help with supply orders.
• Deliveries, pickups, and other office support tasks as needed in a company vehicle.
• Facilities maintenance coordination. May include Eagle Reno/Carson City Facility.

Human Resources Support (tasks may vary):

• Assist with onboarding and new hire checklists.
• Present New Hire Orientation onsite to Reno and Eagle employees, as assigned.
• Responsible to organize and process personnel documents.
• Serve as a resource for staff regarding policies and benefits.
• Assist with HR programs including benefits, training, staff engagement, and policy updates.
• Support payroll-related processes as assigned.
• Help coordinate exit processes and termination tasks.
• Assist organizing staff events.
• Responsible for processing requests for certification (RFC's) and the tracking of all trainings.
• Assist with recruiting and hiring processes within the company.
• Assist with DOT compliance and OSHA compliance logs, as assigned.

Business Development & Client Relations Support

• Maintain inventory of marketing and promotional materials.

Desired Outcomes

The Reno Office Assistant ensures smooth daily office operations, timely communication, and reliable support across Administration, HR, and Client Relations—contributing to efficiency, client satisfaction, and staff engagement.

Education, Knowledge & Skills Desired

• High school diploma or equivalent.
• Valid Nevada Driver's License; must be insurable under GES auto insurance.
• 2–3 years of clerical, administrative, or HR experience (combination preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written/verbal communication and data entry skills.
• Ability to work independently and manage multiple priorities.
• Professional attitude, appearance, and phone etiquette.
• Team-oriented with a collaborative mindset.

Why Join GES?
At GES, we invest in our people and culture. We offer opportunities to grow, engage in meaningful work, and contribute to a supportive and dynamic workplace where your role makes a real impact.

If you feel you have the qualifications for this role, please submit an application through our website here:

Job Type: Full-time

Pay: $ $22.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person