Executive Administrative Assistant

Company Description

Red Stem Native Landscapes is a Chicago-based native landscaping company dedicated to bringing people and nature together. By designing beautiful gardens filled with native plants, we aim to support local wildlife, sequester carbon, and promote the sustainable management of rainwater as a valuable resource. Our mission is to foster environmental harmony while changing the perception of urban landscapes to vibrant ecosystems. We are passionate about creating spaces that nurture both nature and community.

We are seeking a detail-oriented Executive Assistant to join our team. This role will primarily support the VP of Business Operations, with additional support provided to the VP of Design & Sales as needed.

Responsibilities

Provide administrative support to ensure efficient office operations

Maintain both physical and digital filing systems

Respond to emails and other digital inquiries and correspondence

Enter and update information in databases and spreadsheets

Collaborate closely with other administrative staff and support colleagues as needed

Monitor inventory and order office supplies as authorized by the VP

Assist with permit applications for various municipalities (e.g., JULIE Dig tickets, contractor licenses and regulations, work permits)

Receive training in landscape management software

Qualifications

Proven experience as an Administrative Assistant or in a similar role

Strong organizational skills with the ability to prioritize tasks effectively

Proficiency in Microsoft Office (Excel required)

Knowledge of QuickBooks is a plus

Excellent written and verbal communication skills

Ability to multitask and work efficiently in a fast-paced environment

Bilingual in Spanish and English

Landscaping experience is a plus

Position Details

7–10 hours per week

Growth opportunity

Flexible schedule

Work from home with occasional in-office support as needed