Administrative Assistant

Administrative Assistant

On-site | Full-Time | U.S. Work Authorization Required

Position Summary
The Administrative Assistant supports daily operations by managing communications, coordinating schedules, assisting departments and maintaining a professional office environment. This role ensures efficiency, promotes a positive workplace experience, and upholds safety and quality standards.

Position Responsibilities

• Greets visitors and clients, assists with client inquiries, and resolves issues promptly while providing a warm and professional first impression.
• Supports other departments with various tasks, arranging meetings, managing leader schedules, preparing presentations, ordering food/beverages, filing, preparing reports, and other documents.
• Performs minor accounting functions such as Accounts Payable, Accounts Receivable and data entry and filing duties.
• Supports training activities by aligning vendors, signing up employees and managing training space.
• Provides production support with processing orders; entering production tickets and maintaining traceability documents in an organized manner.
• Assists with tracking expenses and preparing related reports while maintaining accurate and up-to-date filing systems (both physical and digital).
• Manages daily mail – incoming/outgoing.
• Maintains a clean, organized, and efficient office environment, order office supplies, manages swag inventory, and coordinate office maintenance repairs as needed.
• Meets all Good Manufacturing Practice (GMP) and Safe Quality Food (SQF) requirements; participate in food safety meetings as required.
• Cultivates and promotes a strong safety culture and follow all safety policies, procedures and regulations; identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions; participate in safety meetings as required.

Note: This job description is not exhaustive and may evolve over time.

Qualifications

• Associate's degree in related field (or combination of education and related experience).
• Two (2) plus years of related office experience preferably in a manufacturing environment preferred
• Knowledge of computers and ability to utilize various software packages is required
• Exceptional communication abilities, capable of fostering strong internal and external relationships
• Ability to work effectively both independently as well as in a team environment to attain personal, team and company goals
• Well-organized and skilled in time management, prioritization, scheduling, and meeting deadlines
• Ability to learn and adapt to changing priorities in a fast-paced environment.
• Valid Iowa driver's license.

Work Expectations

• This is a regular, full-time position with daily office hours onsite.
• This job operates in a professional office environment with occasional exposure to a manufacturing environment.
• Must be available to work daily and extended hours as necessary.
• Involves sitting, standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing
• Must be able to lift/move up to 10 pounds regularly and up to 30 pounds occasionally
• Vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

Why Join Red Boot Beverage
Red Boot Beverage values strong internal collaboration, organization, and operational excellence. As an Administrative Assistant, your ability to support daily operations, coordinate schedules, manage communications, and assist multiple departments will directly contribute to an efficient workplace, a positive client experience, and Red Boot's continued success in the beverage industry.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending