Office Assistant

Job Summary
We are seeking a dynamic and organized Office Assistant to join our team and keep our daily operations running smoothly. In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks, and support office management functions. Your energetic approach and attention to detail will help create a welcoming environment while ensuring efficient office workflows. This paid position offers an excellent opportunity for individuals with strong organizational skills and office experience to thrive in a fast-paced setting.

Duties

• Greet visitors and manage front desk responsibilities with professionalism and warmth
• Operate multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette
• Handle data entry, filing, and document proofreading to maintain accurate records.
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and communication
• Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
• Provide exceptional customer service by assisting clients, vendors, and team members promptly and courteously

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Excellent computer literacy with the ability to learn new software quickly
• Strong typing skills with high accuracy for data entry and document proofreading
• Effective phone etiquette skills to handle multi-line phone systems confidently
• Bilingual abilities are a plus to serve diverse clients and team members effectively
• Experience with office management tasks such as filing, calendar management, and basic bookkeeping is preferred
• Ability to prioritize tasks efficiently with excellent time management skills
• Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required

Join us as an Office Assistant to be a key part of a vibrant team dedicated to maintaining an organized, welcoming environment. Your proactive attitude and versatile skill set will help ensure our office operates seamlessly while providing outstanding support to colleagues and clients alike.

Pay: $ $24.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person