Internship Program Manager, Career Exploration

The Internship Program Manager manages the day-to-day operations for structured, credit-bearing internships, the Macalester Summer Internship Grant, and other Career Exploration-sponsored experiential learning opportunities (ex: micro-internships, MacExplore, etc.). This role works with students, faculty, campus partners, and organizations to manage the administrative processes and reporting for these areas. This role also sits within the Employer Engagement team in Career Exploration and collaborates with the career advising team to support departmental programming, initiatives, and data collection. Reports to the Associate Director, Academic Internships.

This is a full-time (1.0 FTE), exempt position that offers a flexible hybrid schedule (3 days onsite during the 9 month academic year, and 2 days onsite during the summer) Monday through Friday. 

About The Department: 

Macalester's Career Exploration department offers programs, services, and appointments for students. Our team provides tailored career exploration and preparation for students of all majors. Career Exploration is committed to empowering and advising students in their career journey by fostering connections, building skills, and embracing continuous learning and self-discovery. The Career Exploration team sits within the Student Affairs division.

50% Internship Program Management:

• Works with students, faculty, and site supervisors to ensure that all registered internships are sufficiently structured for student learning and academic integrity; processes all learning contracts.
• Coordinates registration of internships for academic credit in conjunction with students, faculty and site supervisors, the Registrar, and Student Accounts (if applicable).
• Works closely with the International Student Program to ensure proper internship documentation for international students to qualify for Curricular Practical Training.
• Manages communication, including internship expectations and requirements, between students, site supervisors, and faculty.
• Shares evaluative data with faculty to facilitate internship grading.
• Tracks internship assignments and student timesheets.
• Educates career advisors and other Career Exploration staff/student workers about processes and requirements for registered internships.
• Develops web and print materials that guide students through the internship search and registration process, including term-specific information.
• Integrates other grant-funded summer internship programs (ex: MacNest, Chuck Green, etc.) into academic credit and administrative models.
• Manages the "Experience" internship management platform in the "Handshake" Job and Internship system.
• Promotes academic internships to students, staff and faculty.
• Utilizes Google Docs and Qualtrics to build and generate evaluation, assessment and program summary reports.
• Provides support for internships integrated into academic programs.
• Connects internship employers to employer engagement colleagues to strengthen and expand partnerships and pipelines.
• Works closely with the Associate Director, Academic Internships to resolve issues that arise with students, site supervisors and faculty.

25% Macalester Summer Internship Grant Management:

• Collaborates with the Associate Director, Academic Internships to plan annual grant program.
• Manages selection process for grantees; serves as member of the selection committee.
• Helps the Associate Director track MSIG grant expenditures and budget.
• Promotes Macalester Summer Internship Grant to students, staff and faculty.
• Utilizes Google Docs and Qualtrics to generate evaluation, assessment and program summary reports.
• Sets up