Electronic Fax Coordinator

Job Title: Electronic Fax Coordinator/Front Office
Location: In-Office (100%)
Hours: Minimum 25 hours/week; flexible schedule

Position Overview:

We are seeking a detail-oriented and reliable Electronic Fax Coordinator/Front Office to manage and process incoming electronic faxes for our busy medical office. They may also assist with other front office duties, including, but not limited to, referrals, hospital follow-ups, confirmations, insurance verifications, checking in patients, and other admistrative tasks. The coordinator will be responsible for reviewing, sorting, and filing patient-related documents in accordance with HIPAA regulations.

Key Responsibilities:

• Review all incoming electronic faxes on the day they are received — all daily faxes must be worked each day without delay.
• Accurately sort faxes to the correct provider based on document content.
• Upload documents into the correct patient chart within the EMR system.
• Assign the appropriate file name/title based on the document type (e.g., lab results, referrals, imaging reports).
• Identify any documents that require provider review or signature.
• Print and route these to the appropriate clinical staff for further handling.
• Maintain confidentiality and ensure full HIPAA compliance at all times.

Requirements:

• Previous experience in a healthcare or administrative setting preferred.
• Strong attention to detail and organizational skills.
• Ability to work independently and meet deadlines.
• Proficient with electronic health records (EHR/EMR) systems and digital file management.
• Must demonstrate understanding of and adherence to HIPAA regulations.

Schedule & Work Conditions:

• Minimum of 25 hours per week required.
• Work hours are flexible and can be completed any time of day or week, but daily faxes must be processed the same day they arrive.

Job Type: Contract

Pay: From $13.00 per hour

Expected hours: 25 per week

Work Location: Hybrid remote in Lebanon, TN 37087