Part-Time Office Assistant

Office Assistant - Job Description

• At least 5 years of experience in the field or in a related area
• High school diploma or equivalent; college degree preferred
• Professionalism/discretion and judgment; emotional intelligence
• Proven administrative or assistant experience
• Excellent time management skills
• Ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office (Excel, PowerPoint, Publisher, Word, Access)
• Working knowledge of office equipment
• Accuracy in editing and proofreading
• Telephone Skills
• Resourcefulness/self-initiator
• Language skills – English and Spanish: speaking, reading, writing, translating, transcribing.

On any given day, the Administrative Assistant may perform a variety of tasks, such as:

• Assist in the preparation of regularly scheduled reports
• Update and maintain office documents; includes but not limit to contractor and vendor contracts
• Order office supplies and research new deals and suppliers
• Write and distribute email, correspondence, memos, letters, scan materials
• Answers door; greets and welcomes guests
• Answers phones, takes messages and responds to emails.
• Helps with special events as needed

Other Responsibilities

* Assists leadership, making flight reservations as needed and other office work

* Prepares, collates and mails correspondence to sisters, family members, associates

* Prepares and mails out booklets and cards

* Keeps mailing lists current

* Prepares, compiles, prints and mails out Directory

* Prepares, compiles, types, prints the Administrative annual and four-year reports

* Prepares for monthly gatherings (makes copies, assists with set up, assists with housing

of sisters, and meal count, etc.)

* Responsible for Employee Timecards- signed and scanned to HR in a timely manner

* Maintains office equipment in working condition; calls for maintenance as needed

* Compiles and keeps current an office handbook of businesses/supplies and order process

* Updates vehicle information (vehicle log/mileage, inspection/registration) on all vehicles

* Arranges and keeps supply and storage area in order

* Keeps office entrance area in order; making sure office area are cleaned

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 25 – 30 per week

Benefits:

• Health insurance

Work Location: In person