Grants Assistant

Are you interested in Economic Development and strengthening the local community? The Economic Development Department is seeking a motivated Grants Assistant to gain hands-on experience supporting departmental projects and initiatives within local government.
*This recruitment is being conducted to establish an eligibility list for potential future vacancies.
About The City *
As a future member of our team, you'll be joining a city with deep roots, cultural diversity, and exciting momentum. Located in the heart of Southern California's Inland Empire, San Bernardino is the county seat and largest city in San Bernardino County, home to more than 222,000 residents. Its rich history — shaped by Native American, Mexican, and Spanish influences — continues to inspire the city's evolving identity. San Bernardino offers access to major transit corridors, natural beauty, and a wide range of housing and lifestyle options. It's a place where public service careers are supported by a strong sense of community and purpose — and where motivated professionals can grow, contribute, and be part of something meaningful.

About The Position
The Grants Assistant plays an important support role in the City of San Bernardino's
Economic Development Department
, assisting with the administration and implementation of federally funded and locally supported grant programs that directly impact the quality of life for local residents. This position supports the
Love Your Block Grant Program
, and other grant-funded economic and neighborhood investment initiatives by providing administrative, clerical, and coordination assistance to ensure compliance with program requirements, timely use of funds, and successful project delivery.

Working under direct supervision, the Grants Assistant collaborates with internal departments, non-profit partners, and community stakeholders to help facilitate grant-funded activities that address critical needs such as housing, public services, and neighborhood improvements. From processing invoices and preparing reports to engaging with community organizations, this position is ideal for someone who values public service and wants to help strengthen San Bernardino's neighborhoods through effective grant management and community investment.

Grant-Funded Positions
This position is supported through external grant funding. Employment in a grant-funded role is contingent upon the availability and continuation of grant funds. The duration of the position is directly tied to the grant period, and the position may be modified or eliminated if funding is reduced or discontinued. Grant-funded positions do not carry a guarantee of long-term or permanent employment with the City.
This is a grant-funded, part-time position, scheduled to conclude on October 31, 2026.
The Ideal Candidate
The ideal candidate is a motivated and detail-oriented professional with an interest in grant administration and public service within the Economic Development Department. They are reliable, organized, and able to manage multiple tasks while supporting grant-funded programs and departmental objectives. This individual demonstrates professionalism, sound judgment, and a positive attitude when working with City staff, nonprofit partners, and members of the public.

The successful candidate is able to follow established procedures, maintain accurate records, and assist with routine and specialized grant-related tasks, including documentation, data tracking, and reporting. They contribute effectively in a collaborative work environment and communicate clearly and courteously with diverse stakeholders. An interest in local government, economic development, grant management, or community investment—along with a willingness to learn and develop new skills—is essential for success in this role.

A Day In The Life
As a
Grants Assistant
in the Economic Development Department, your work helps ensure that federal funds are used efficiently and compliantly to strengthen neighborhoods and improve lives. Your typical day includes:

• Assisting with the tracking and reporting of Love Your Block program activities.
• Coordinating with subrecipients and community organizations to gather performance data and invoices.
• Drafting and submitting program reports, financial documentation, and communications.
• Supporting public outreach and engagement with local nonprofits and stakeholders.
• Processing requests for reimbursements and maintaining accurate records for audits and reviews.
• Updating systems like IDIS with project data and funding information.
• Participating in department meetings and contributing ideas to improve processes and community impact.
• Providing general administrative and clerical support to the Grant Fund Coordinator and department staff.

For more information on this position please
*click here
to view the job description.
Education And Experience *
Associate's degree in finance, public, or business administration or a closely related field; and some experience working in the coordination and administration of grants and grant programs; or an equivalent combination of education, training and experience.

Licenses, Certifications, And Equipment
A valid State driver's license is required.

Knowledge
of

• Public relations.
• Making public presentations.
• Use of computers.
• Federal, state, and local laws, regulations, and court decisions applicable to assigned areas of responsibility.
• Research methods and analysis techniques.
• Principles and practices of sound business communication.
• Record keeping practices and procedures applicable to areas of assigned responsibility.

Skill in

• Communicating effectively orally and in writing.
• Maintaining files, records, and documentation.
• Participating in the compilation, research, analysis, and preparation of planning related technical and statistical reports and data.
• Establishing and maintaining effective relationships.

Physical Requirements And Work Environment
Employees work under typical office conditions and the noise level is usually quiet. Employees may occasionally be required to visit sites where they may be exposed to noise, dust, fumes; and work in inclement weather including heat, cold and rain. While performing the duties of this job, the employee is regularly required to sit, talk or hear, both in person and by telephone, use hands to finger, handle and feel computers and standard business equipment, and reach with hands and arms and lift up to 25 pounds. The employee is frequently required to stand and walk and to travel to various locations and conduct site inspections. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Recruitment Timeline
This recruitment will close on Sunday, January 18, 2026, at 11:59pm, or until a sufficient number of applications have been received.

Applications review:
Week of Monday, January 19, 2026
1st Interview:
Week of January 26, 2026, or agreed upon date by both HR recruiter & Dept
(TENTATIVE)
Department Interview:
Week of January 26, 2026, or agreed upon date by both HR recruiter & Dept
(TENTATIVE)

• All dates are subject to change at the discretion of the personnel officer**

All applicants are required to submit an online application through the City's official website at
This recruitment will remain open until Sunday, January 18, 2026, at 11:59 PM or until a sufficient number of qualified applications have been received.
Applications must be fully completed and clearly demonstrate that the minimum qualifications for the position are met. All information provided is subject to review, investigation, and verification. While resumes may be uploaded as supplemental documentation, they will not be accepted in place of a fully completed City application.

Following the initial screening, the most qualified candidates whose backgrounds best match the needs of the City will be invited to continue in the selection process. Meeting the minimum qualifications does not guarantee advancement. Candidates will remain under consideration until a final selection is made and an offer is accepted. The City of San Bernardino reserves the right to close the recruitment at any time and may determine that none of the applicants, including those who meet the minimum qualifications, are suitable for the position.

Successful Candidates Shall Be Required To

• Background Investigation with the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI)
• Pass a pre-employment medical exam, which includes a Drug screen.
• Starting salary based on education and/or experience and internal equity.

E-Verify Participation
The City of San Bernardino participates in the E-Verify program. In compliance with federal law, all employers are required to verify the identity and employment eligibility of individuals hired to work in the United States.

Accordingly, the City will provide information from each new employee's Form I-9 to the U.S. Department of Homeland Security and the Social Security Administration to confirm authorization to work in the United States.

For more information about E-Verify, please visit the U.S. Citizenship and Immigration Services website at

Disclaimers
The City of San Bernardino is an Equal Employment Opportunity Employer. The City follows a nepotism policy, which may impact hiring decisions if an applicant has relatives currently employed by the City.

In compliance with the Americans with Disabilities Act (ADA), the City provides reasonable accommodations for individuals with disabilities. Each request is evaluated on a case-by-case basis. To request an accommodation, please contact the Human Resources Department directly at

This bulletin is intended for informational purposes only and does not constitute a contract, expressed or implied. Its contents may be modified or withdrawn without prior notice.

For questions regarding this recruitment, contact Human Resources at
or email Janet Sirob at
.