Administrative Assistant

Position: Administrative Assistant

Schedule: 5/2 (Monday – Friday / Full-Time)

Location: Brownfield, TX

Benefits: Health, Dental, Vision, Life Insurance, 401K and more

Grand Isle Shipyard (GIS) is a premier Oil & Gas Services Company providing solutions to the energy sector, specializing in offshore construction, onshore construction and production and maintenance services. With over 75 years of experience, we pride ourselves on our commitment to excellence, safety, and innovation. We are expanding our Permian based team and offering a full time Administrative Assistant in Odessa, Texas.

Overview
GIS is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess previous oil & gas operations knowledge, strong computer skillsets and have experience in office management, customer service, and clerical tasks. This role is essential in ensuring the smooth operation of our office and providing support to our staff, clients and vendors. A friendly demeanor and excellent communication skills are crucial for success in this position.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries
• Maintain organized filing systems for documents and records
• Perform data entry tasks accurately and efficiently
• Provide customer support by addressing client needs and resolving issues promptly
• Assist with GPS (Samsara) for all active employees/contractors
• Conduct/Manage all new hire onboarding and new hire orientations
• Create/Manage Purchase Orders
• Utilize Microsoft Office Suite for various administrative tasks, including Excel reporting, proofreading documents, and creating presentations
• Manage/Assist with Manager Expense Reports utilizing Concur
• Ensure office supplies are stocked and manage inventory levels
• Collaborate with team members to improve office processes and enhance overall efficiency

Requirements

• Proven experience with Oil & Gas Administrative Assistant or in a similar role with clerical experience
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) with emphasis on Excel required
• Samsara GPS , Adobe and Concur software experience highly preferred
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Excellent phone etiquette and customer service skills
• Bilingual candidates are preferred but not required
• Strong typing skills with attention to detail for accurate data entry and proofreading
• Ability to work independently as well as collaboratively within a team environment
• Effective time management skills to prioritize tasks efficiently

Grand Isle Shipyard (GIS) is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Job Type: Full-time

Pay: $ $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Oil & Gas Administrative : 1 year (Required)
• Microsoft Office Suite with emphasis in Excel: 1 year (Required)
• Adobe Acrobat: 1 year (Preferred)
• New Hire Orientation and Onboarding: 1 year (Required)

Language:

• English and Spanish (Preferred)

Ability to Commute:

• Brownfield, TX Required)

Work Location: In person