Administrative Assistant

Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency with various software tools. This role offers an opportunity to contribute to a professional environment where efficiency and supporting students are priority.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems in educational environment
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
• Assist with filing, document proofreading, and general administrative tasks to ensure smooth office operations
• Provide exceptional support to students and staff
• Support bookkeeping activities and handle basic financial documentation
• Arrange bookings and supports for the programs as needed
• Coordinate appointments, schedule meetings, and organize office supplies
• Maintain organized digital and physical filing systems
• Prepare for arrival and departure of students, professors and staff

Requirements

• Proven clerical or administrative experience in an office setting
• Strong computer skills with proficiency in Microsoft Office (Word, Excel), Google Workspace, and QuickBooks
• Excellent organizational skills with attention to detail
• Ability to handle multi-line phone systems with professional phone etiquette
• Experience with data entry, proofreading, and document management
• Student service experience, especially in front desk or student support roles
• Strong typing skills with high accuracy and efficiency
• Ability to work independently and prioritize tasks effectively

This position is ideal for candidates who thrive in fast-paced environments and are committed to providing outstanding administrative support.

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• Casual dress
• Dental care
• Extended health care
• On-site parking
• Vision care

Language:

• Japanese (preferred)

Work Location: In person