Receptionist - Part Time

Holy Name of Jesus Catholic Church is seeking a Receptionist who serves visitors by greeting, welcoming and directing them; notifies parish staff of visitors' arrival; maintains telephone system; performs routine administrative and office support services and basic accounts and recordkeeping duties while maintaining confidentiality.

Essential Duties and Responsibilities:

• The front desk of a church is often a weekday caller or visitor's first experience with the church community. The receptionist will, therefore, need to present him/herself with a neat appearance and keep the workspace orderly.
• Accepts all phone calls and walk-ins as a warm and welcoming representative of the church, answering questions, and directing inquiries appropriately. Treats every visitor, caller, or service person with courtesy, cheerfulness, and respect.
• Must be able to learn other computer software as required by the Parish.
• Maintains Mass Intentions using facilities scheduler and all related tasks.
• Receives and distributes mail. Receives and signs for specially delivered packages and notifies recipient.
• Applies postage to outgoing mail and prepares it for pickup when requested.
• Processes financial transactions as needed and provides written receipts.
• Intakes and processes sick calls for the priests as appropriate.
• Checks mail, e-mail, phone messages, prayer requests, etc., communicating information in a timely manner to appropriate persons.
• When requested, records new members, processes welcome letters for new parishioners, and updates information.
• Maintains reception area, mail room and supply closet in an orderly manner.
• Receptionist must relate well with a diversity of persons (Pastoral Staff, Church Leaders, Parishioners and Office Visitors).
• Maintains confidentiality in all areas of responsibility as required.
• Contributes to team effort by accomplishing results as needed.
• Special projects and other duties as assigned.

Requirements:

• High school degree or equivalent.
• Three years receptionist experience required including two years database experience.
• Excellent telephone skills and ability to stay calm in stressful situations.
• Working proficiency with MS Office products; knowledge of Parish Data Systems a plus.
• Solid organization skills and ability to work independently.
• Requires an appreciation and respect for the Catholic Church and its teachings.
• Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church.
• Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.