Construction Office Assistant

Job Title:
Office Administrator – Construction Office

Location:
Irvine, California

Job Type:
Full-Time or Part-Time

Pay:
$35.00 – $40.00 per hour

About Us:

We are a dynamic and growing construction company seeking a highly organized and detail-oriented
Office Administrator
to support the day-to-day operations of our office. This role is vital in ensuring smooth administrative workflows, supporting project teams, and maintaining accurate documentation and communication across departments.

Key Responsibilities

General Office Support:

• Answer and direct phone calls, emails, and other correspondence
• Maintain office supplies and manage inventory
• Organize and maintain both physical and digital filing systems
• Greet and assist visitors and vendors

Project Support:

• Assist project managers with document preparation, scheduling, and data entry
• Maintain accurate and updated project documentation, including contracts, RFIs, submittals, and change orders
• Coordinate with subcontractors and suppliers for schedules and required documents

Financial & Administrative Tasks:

• Support payroll processing and collect employee timecards
• Track invoices, purchase orders, and expense reports
• Assist with budget tracking and cost reporting

Compliance & Recordkeeping:

• Ensure all safety records, permits, and inspection reports are properly filed
• Keep subcontractor insurance certificates and licenses up to date

Qualifications

• Proven experience as an office administrator, assistant, or similar role (construction industry experience is strongly preferred)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with construction management software (e.g., Autodesk Build, Procore, PlanGrid) is a plus
• Strong organizational skills and attention to detail
• Excellent verbal and written communication abilities
• Ability to multitask and work independently in a fast-paced environment

Education & Experience

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• 2+ years of administrative experience, ideally in a construction or field-based setting

Working Conditions

• Primarily office-based, with occasional site visits
• Fast-paced environment with frequent deadlines

Schedule

• 8-hour shifts
• Flexible for Full-Time or Part-Time candidates

Benefits

• Health Insurance
• Paid Time Off
• Retirement Plan

To Apply:

Please submit your resume and a brief cover letter outlining your experience and interest in the role to