Executive Coordinator

Employment Status:
 Part-Time, 20 hours per week

Primary Location:
 Fight CRC Office, Springfield, Missouri (not remote)

Hours of Operation:
 Approximately 20 hours per week, Monday–Friday, with flexibility; availability required during standard business hours and in advance of major meetings and events

Job Summary

The Executive Coordinator at Fight Colorectal Cancer (Fight CRC) provides essential administrative, logistical, and hands-on support to the Executive Director and executive leadership team. This role plays a key part in maintaining smooth day-to-day office operations while ensuring high-quality preparation for executive meetings, board activities, and organizational events.

This position is based in the Springfield, Missouri office and requires consistent, in-person support, including printing and assembling materials, organizing physical and digital files, preparing meeting packets, and supporting on-site office needs. The ideal candidate is highly organized, dependable, detail-oriented, and comfortable balancing executive support with practical office administration tasks in a fast-paced nonprofit environment.

This role is structured as a 90-day, part-time introductory period, with the intent to transition the selected candidate into a longer-term role following successful performance and organizational alignment.

Success in this role will be defined by reliability, attention to detail, strong follow-through, and the ability to proactively support executive and office operations.

Education and Experience

• Bachelor's degree (or progress toward a degree) in business, administration, nonprofit management, communications, or a related field preferred; equivalent experience considered.
• 2–3 years of experience in administrative, office management, or executive support roles preferred, including hands-on, in-office administrative support.
• Experience supporting C-suite executives and/or a board of directors preferred.

Skills and Knowledge

• Highly Organized and Detail-Oriented:
   Strong administrative and office management skills with consistent follow-through.
• Strong Communicator:
   Clear, professional written and verbal communication skills.
• In-Person Office Support:
   Comfortable with printing, copying, assembling meeting materials, mail handling, and other on-site office tasks.
• Executive Support Capability:
   Proactive and able to anticipate and support senior leadership needs.
• Technology Proficiency:
   Skilled in Microsoft Office Suite and Microsoft Teams; familiarity with tools like Microsoft Planner is a plus.
• Design & Presentation Tools:
   Proficient in Canva, PowerPoint, or similar platforms.
• Professionalism & Reliability:
   Demonstrates discretion, sound judgment, dependability, and a service-oriented approach.
• Governance Knowledge (Preferred):
   Familiarity with board support and executive-level workflows.

Primary Job Duties

Executive, Meeting, and Board Support

• Provide hands-on administrative support to the Executive Director and executive leadership team, working closely with a virtual team.
• Prepare, print, assemble, and organize agendas, meeting materials, folders, and packets for executive, board, staff, and leadership meetings.
• Coordinate meeting logistics, including scheduling, calendars, space setup, and preparation for in-person and virtual meetings.
• Take accurate meeting notes and distribute timely, professional post-meeting summaries and action items.

In-Office Administrative & Operational Support

• Serve as the on-site administrative presence at the Springfield office.
• Manage day-to-day office administration, including printing, copying, filing, document organization (physical and digital), mail handling, office supply inventory, and general office organization.
• Prepare the office, team, and meeting spaces for executive meetings, professional development trainings, and special events.

Events, Planning, and Process Support

• Support logistics and preparation for board meetings, strategy sessions, planning retreats, leadership events, and staff meetings.
• Maintain executive- and board-level documentation and records.
• Coordinate with staff across departments to ensure timely preparation and follow-through.
• Identify operational gaps and assist with streamlining administrative and organizational processes.

Additional Duties

• Perform additional tasks as assigned by the Executive Director to support executive leadership and office operations.

Note

This job description is not intended to be an exhaustive list of all responsibilities, duties, or skills required. Responsibilities may be adjusted to meet organizational needs and strategic priorities. Employment with Fight CRC is on an "at-will" basis.