Administrative Assistant

Are you the kind of person who loves keeping things organized, enjoys helping others, and thrives in a busy office environment? Do you answer phones with a smile and take pride in being the go-to person who keeps everything running smoothly? If so, we'd love to meet you

As our Administrative Assistant, you'll be the heartbeat of our Administration team—providing essential office and clerical support, greeting visitors, managing schedules, and helping ensure our office runs like a well-oiled machine. No two days are exactly the same, and that's part of the fun

You'll wear many (organized) hats, including:

• Providing top-notch administrative and office support with accuracy and efficiency

• Typing, filing, scanning, copying, faxing, mailing—you name it

• Greeting and directing visitors and clients with professionalism and warmth

• Answering, screening, and transferring phone calls (yes, even important ones)

• Scheduling and coordinating HR appointments and follow-ups

• Handling confidential and sensitive information with care

• Maintaining electronic and paper filing systems

• Entering and retrieving data, compiling reports as needed

• Troubleshooting administrative issues and knowing when to escalate

• Managing office supplies and equipment

• Processing annual background checks for the entire agency

• Sorting and distributing mail daily

• Supporting the Administrative/Office Manager as needed

• Pitching in for special events—including helping volunteers during our Happy Holidays event

You'll shine in this role if you bring:

• Strong organizational and time-management skills

• Clear and friendly communication skills

• Comfort with computers and office equipment

• Excellent attention to detail

• A professional, positive, and helpful attitude

• Strong problem-solving skills and initiative

• Great interpersonal skills and teamwork

Required:

• High School Diploma or equivalent

• At least 6 months of front office or administrative experience

• Basic proficiency with computers and office equipment

Preferred:

• None We're excited to train the right person

• Professional office setting with potential remote work options

• Regular use of computers, phones, printers, and filing systems

• Mostly sedentary work with some standing, walking, and lifting (up to 30 lbs occasionally)

• Flexible hours, with availability during core business hours

• Occasional evenings or weekends as needed

• Minimal travel required