Events and Scheduling Manager

Events and Scheduling Manager
Regis University

R
Northwest Denver CampusThornton Campus

Working at Regis University

As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students. Why Work at Regis?

Job Summary:
This position provides leadership and oversight for the University's Events and Conference Services, ensuring exceptional planning and execution of campus events. The role focuses on managing event operations, supervising staff, and serving as the primary administrator for the scheduling and space management system. While academic scheduling support remains a responsibility, it is secondary to the coordination of non-academic events and the optimization of campus spaces for internal and external clients.

Major Duties and Responsibilities:

• Oversee the University's Events and Conference department, including coordination of logistics, vendor relations, and client communications for internal and external events.
• Serve as the primary system administrator for the scheduling and space management system ensuring accurate space data and efficient event scheduling.
• Monitor and improve processes for event planning, customer service, and resource allocation to enhance client satisfaction and operational efficiency.
• Collaborate with campus partners such as IT, Campus Safety, Physical Plant, and other university departments to arrange for maintenance details and coordination within all classrooms, conference rooms, communal areas, and event spaces.
• Supervise event staff and student employees, including hiring, training, and performance management.
• Assist in preparing and updating academic course assignments, while maintaining compliance with academic calendar deadlines and institutional policies, in collaboration with department chairs and program coordinators.
• Generate basic reports on classroom usage and scheduling accuracy.
• Perform other duties as necessary to support the needs of the Department and the University's mission.

Qualifications:

• High school diploma or GED required, Bachelor's degree preferred.
• Experience working in a customer service field and/or experience in events. Demonstrable examples of managing a small staff.
• Able to demonstrate a track record of cultural sensitivity in collaborative settings.
• Possesses proven management skills including planning, supervision, mentoring, and coaching.
• Able to think critically, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Working Conditions:

Working conditions are normal for an office environment. Work may require occasional weekend and/or evening hours. This position has the opportunity for remote work, while also requiring a significant on-campus presence.

Special Instructions to Applicants:
Please submit a resume, cover letter and list of references with your application. Current employees, please submit an application by logging into Workday. Click on the Career Worklet and access the internal site.

This position will remain open until filled with a priority application deadline of January 5th,

Regis University offers a broad range of benefits that includes:

• Comprehensive group health insurance, including medical, dental, vision, disability and life insurance.
• A generous tuition benefit for employees, spouses and dependents
• Paid Mission leave to allow our employees to engage in acts of service or to have time for personal reflection.
• The "Gift of Time" when Regis closes between Christmas Day and New Year's Day.
• Options for flexible work arrangements based on position.

You can learn more about our benefits by clicking the links below.

25-26 Employee Benefits Summary or

Pay Rate:
$57,784 / annually

Application Deadline:
Post Internally and Externally

To apply, visit

Since 1877, Regis University has been using our Jesuit background to provide an education for men and women of all ages and faiths and is accredited by the Higher Learning Commission: A Commission of the North Central Association of Colleges and Schools. Inspired by St. Ignatius Loyola, the mission of Regis University is to educate men and women of all ages to make a positive impact in a rapidly-changing global society. We encourage our students to seek truth, live purposeful lives, and continually examine and attempt to answer the question: "How ought we to live?"

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