Office Manager

Company Description

Eight Million Stories is dedicated to empowering young people aged 9-24 with essential life readiness skills. Through a focus on education, skill-building, and personal development, the organization provides opportunities for at-promise youth to build pathways toward success. By fostering a supportive environment, Eight Million Stories helps unlock potential and create positive life trajectories.

Role Description

This is a contract position for an Office Manager at Eight Million Stories, located on-site in Houston, TX. The Office Manager will oversee daily office operations, manage administrative tasks, maintain office equipment, and ensure efficient workflow. Key responsibilities include providing administrative support, handling office communications, managing schedules and supplies, and assisting with customer service as needed.

Qualifications

• Strong skills in Office Administration and Administrative Assistance
• Ability to operate and manage Office Equipment effectively
• Excellent Communication and Customer Service abilities
• Proven organizational and time management skills
• Proficiency in using standard office software and tools
• Previous office management experience is a plus
• High school diploma or equivalent; additional certifications in office management are advantageous

Scope of Services

Administrative & Office Operations

• Manage and maintain administrative systems and workflows to support daily operations
• Coordinate office logistics, scheduling, and administrative needs
• Organize and maintain digital records, documentation, and shared files
• Oversee supply ordering and inventory management

Operational Support

• Provide operational coordination support across internal teams
• Support onboarding and offboarding administration (documentation, access coordination, equipment tracking)
• Maintain internal administrative trackers and dashboards

Vendor & Facilities Coordination

• Coordinate with vendors, contractors, and service providers as needed
• Track service agreements, invoices, and renewals
• Communicate maintenance or facilities needs to appropriate vendors

Financial & Reporting Support

• Submit invoices for services rendered in accordance with contract terms
• Track administrative expenses and provide summaries as requested
• Prepare administrative reports and documentation for leadership review
• Coordinate accounts payable documentation and submission for timely processing

Process Improvement

• Document administrative processes and recommend improvements
• Identify inefficiencies and propose operational solutions
• Maintain consistent administrative standards and systems

Time Commitment

• Up to 30 hours per week
• Schedule determined by the contractor in coordination with organizational needs
• Work is performed on-site

Contractor Qualifications

• Proven experience in office management, administration, or operations
• Strong organizational and time-management skills
• Ability to work independently and manage priorities without direct supervision
• Excellent written and verbal communication skills
• Proficiency in Google Workspace, calendar management systems, and administrative tools

Independent Contractor Classification

• Contractor will provide services as an independent business entity or sole proprietor
• Contractor is responsible for all taxes, insurance, and business expenses
• Contractor retains control over how services are performed, subject to agreed deliverables