Program Coordinator

Program Management

·       Review, manage, and evaluate all educational programs to ensure quality, effectiveness, and alignment with organizational goals.

·       Oversee programs including pre-medical programs, high school enrichment programs, medical student programs, physician resident programs, clinical skills simulation programs, community outreach initiatives, and mentoring programs.

Coordination and Team Management

·       Provide coordination, leadership, and operational support for all DOF activities and teams.

·       Collaborate with and support the Needs Assessment Team, Mentoring Team, Coaching and Counseling Team, and MCAT Tutors.

Student Engagement, Monitoring, and Support

·       Actively connect with, monitor, guide, and follow up with student mentees to ensure progress toward academic and professional goals.

·       Conduct regular check-ins with mentees, mentors, and coaches to assess progress and address challenges.

·       Provide individualized guidance, resources, and support to help students remain on track.

·       Ensure timely follow-up with students to address concerns and promote sustained success.

Data Collection, Reporting, and Evaluation

·       Organize, collect, and maintain comprehensive records of all ongoing DOF activities.

·       Track needs assessments, process measures, and outcome measures using appropriate data management tools.

·       Ensure accurate documentation and reporting for program evaluation and improvement.

Program Promotion and Outreach

·       Promote DOF initiatives across social media, educational institutions, and community spaces.

Unhoused Support Programs

·       Support programs assisting unhoused individuals by facilitating access to essential resources and services.

Community Health Screening Programs

·       Support health screening programs for under-resourced populations and connect participants to services.

Foster Family Support

·       Support foster families through quarterly engagement initiatives and consistent communication.

Educational Programs and Workshops

·       Plan and organize recurring educational and enrichment workshops.

·       Coordinate clinical skills simulation activities.

·       Organize collaborative workshops with schools, colleges, professional organizations, and guest speakers.

Position Requirements

·       Ability to manage and oversee multiple educational, mentoring, and community-based programs simultaneously.

·       Strong organizational and project management skills with attention to detail and deadlines.

·       Demonstrated ability to coordinate cross-functional teams and work collaboratively with staff, volunteers, mentors, and external partners.

·       Commitment to student success, equity, and community engagement, particularly with under-resourced populations.

·       Ability to collect, manage, analyze, and report program data using spreadsheets and data management tools.

·       Strong written and verbal communication skills for reporting, outreach, and relationship-building.

·       Ability to work independently while maintaining accountability to leadership and program goals.

·       Flexibility to attend occasional evening or weekend programs, workshops, or community events.

Position Expectations

·       Ensure high-quality implementation, monitoring, and evaluation of all educational and mentoring programs.

·       Maintain consistent and proactive communication with students, mentors, coaches, tutors, and program partners.

·       Identify and address program gaps, student challenges, and operational barriers in a timely manner.

·       Maintain accurate, up-to-date documentation of program activities, assessments, outcomes, and participant progress.

·       Actively promote programs and initiatives through outreach, partnerships, and social media platforms.

·       Uphold organizational values related to professionalism, confidentiality, inclusivity, and ethical conduct.

·       Support community-facing initiatives including unhoused support programs, health screenings, and foster family engagement.

·       Participate in continuous quality improvement efforts by using data to inform program enhancements.

Minimum Qualifications

·       Bachelor's degree in Education, Public Health, Social Sciences, Healthcare Administration, Nonprofit Management, or a related field.

·       Minimum of
3–5 years of experience
in program coordination, program management, education, nonprofit, or community-based work.

·       Experience working with students, mentors, or trainees in academic or professional development settings.

·       Proficiency in Microsoft Office and/or Google Workspace, including spreadsheets and data tracking tools.

·       Demonstrated experience supporting diverse, under-resourced, or first-generation student populations.

Preferred Qualifications

·       Master's degree in Education, Public Health, Healthcare Administration, Social Work, or a related field.

·       Experience in medical education, pre-health advising, workforce pipeline programs, or health equity initiatives.

·       Familiarity with mentoring, coaching, and academic enrichment models.

·       Experience with program evaluation, outcomes tracking, and reporting for grants or stakeholders.

·       Experience coordinating volunteers, tutors, or multidisciplinary teams.

·       Knowledge of community-based health programs, foster care systems, or unhoused support services.

Core Competencies

·       Program and project management

·       Student-centered advising and mentoring

·       Data organization and reporting

·       Team coordination and collaboration

·       Community engagement and outreach

·       Problem-solving and adaptability

·       Cultural humility and equity-minded practice