Executive Coordinator

POSITION OVERVIEW:

The Executive Coordinator plays a pivotal role in supporting the Executive Director and advancing the strategic goals of Think Big Corporation. This dynamic role blends highlevel executive support, office management, and program coordination. The ideal candidate is detail-oriented, highly organized, and mission-driven, with the ability to adapt and thrive in a fast-paced, impact-focused environment.

ROLES AND RESPONSIBILITIES

• Serve as a trusted partner to the Executive Director, managing calendars, appointments, travel, and priority communications
• Draft, edit, and prepare internal and external communications, including emails, presentations, and reports
• Schedule and support meetings, preparing agendas, taking accurate minutes, and tracking follow-up tasks
• Maintain confidential and comprehensive filing systems for leadership and organizational use
• Assist with fundraising communications, donor records, and grant management coordination
• Assist the Executive Director in supporting and coordinating the work of business consultants, coaches, contractors, and strategic partners
• Help manage communications, schedules, and deliverables related to external service providers and collaborators
• Track assignments, maintain partner records, and ensure alignment with program goals and organizational values
• Coordinate and support other administrative assistants as needed, fostering a collaborative work environment, assigning tasks, monitoring performance, and ensuring administrative operations run smoothly across departments.
• Manage the day-to-day operations of the Think Big office, ensuring a smooth, professional environment
• Coordinate office logistics, including supplies, equipment, and vendor relationships
• Greeting and assisting visitors, entrepreneurs, and community partners
• Support light financial duties, including invoice processing and reimbursements
• Provide administrative and logistical support for the Think Big School of Business, CEJA Hub, EEC, workshops, and other programming
• Assist with coordination, communications, and documentation related to programming
• Maintain accurate participant data, attendance records, and outcome tracking for reporting and evaluation
• Assist with event logistics, registration, room setup, communication, and follow-up
• Help entrepreneurs navigate available resources and connections within the Think Big ecosystem
• Maintain up-to-date tracking of programming milestones, community engagement, and reports
• Serve as a liaison between participants and partner organizations

Job Type: Full-time

Pay: $38, $50,000.00 per year

Benefits:

• Paid time off

Experience:

• Administrative: 1 year (Preferred)

Location:

• Rockford, IL (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person