Engineering Document Control Admin

Take your next step with Saulsbury Industries

Location: Odessa, Texas

Type: Full Time

Job Summary

Must have experience in document or administrative management. Oil and Gas industry experience preferred. Must be able to manage a high volume workload and work in a team, .  Tracking, maintaining, and scheduling of procured client and vendor documents.  Maintain efficient workflow of vendor and client documents.  Must be able to identify delays or issues that interfere in workflow processes and report to supervisor. 

Responsibilities:

• Responsible for the creation and maintenance of engineering project electronic file structure received from clients and vendors
• Responsible for the tracking and scheduling of procured client and vendor documentation
• Responsible for the creation and maintenance of document control reports and logs for require engineering projects
• Maintain efficient workflow of vendor and client documents through the engineering internal review phase and return engineering comments to the vendors or to the project engineering team for further action, when applicable
• Ability to adapt to client document control systems
• Creating and issuing project job books for all required projects
• Identify delays or issues that interfere with the workflow process and report to the Supervisor.
• Manage Saulsbury Engineering FTP site for required projects

Requirements:

• One to three years related experience.
• Minimum one year industry experience preferred.
• Ability to lift, bend, stoop, sit, stand, and reach for extended periods of time
• Ability to prioritize, demonstrates initiative, and handles the pressure of multiple project group document requirements with tact
• Attention to detail, accurate
• Computer literate and competent in the use of MS Word, Excel, PowerPoint, and Outlook required
• Familiar with the types of equipment used in process plants – field or vendor experience a plus
• Knowledge of clerical and administrative procedures and systems such as filing & recordkeeping
• Knowledge of operation of standard office equipment
• Solid communication skills, professional attitude, and works well and in harmony with others
• Some overtime may be required with management approval
• Strong organizational skills including alphabetization and numerical filing
• Ability to work independently and excellent time management skills

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to stand for extended periods of time.
• Ability to walk the property and laydown yards.
• Ability to carry up to 35 pounds.