Office assistant

Overview
We are seeking a dynamic and organized Office Assistant to join our team and help keep our office running smoothly and efficiently. This role is vital in supporting daily administrative operations, managing front desk activities, and ensuring excellent customer service. The ideal candidate will bring enthusiasm, strong organizational skills, and a proactive attitude to create a welcoming environment for clients, visitors, and team members alike. Whether you're experienced in office management or looking to grow your administrative skills, this paid position offers an exciting opportunity to contribute to a vibrant workplace.

Responsibilities

• Greet visitors and clients with professionalism and warmth at the front desk, providing excellent customer service.
• Manage multi-line phone systems, screen calls, and direct inquiries to appropriate team members promptly.
• Handle data entry tasks using Microsoft Office and Google Workspace applications with accuracy and efficiency.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
• Assist with calendar management and scheduling appointments for staff or executives.
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.
• Perform clerical duties such as proofreading documents, preparing correspondence, and managing office supplies inventory.
• Coordinate office management tasks to ensure a clean, organized workspace conducive to productivity.
• Provide administrative support for various departments as needed, including personal assistant responsibilities when required.

Skills

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Familiarity with QuickBooks or other bookkeeping software is highly desirable.
• Excellent phone etiquette and experience managing multi-line phone systems.
• Bilingual abilities are a plus to serve diverse client needs effectively.
• Strong computer literacy with the ability to perform data entry and document proofreading accurately.
• Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment.
• Previous experience as a receptionist (medical or dental) or personal assistant is advantageous.
• Knowledge of office management best practices combined with excellent customer service skills. Join us in creating an energetic environment where your organizational talents will shine This paid position offers the chance to develop your administrative expertise while supporting a collaborative team dedicated to excellence in service delivery.

Job Type: Part-time

Pay: $ $17.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: In person