Office Administrator

About the job

Office Manager – Orange County, CA (On-site)

Monarch Aesthetic Services is a fast-growing medical aesthetics sales and distribution

company (we are not a medical practice). We partner with physicians, medspas, and

aesthetic practices across the U.S. to bring innovative technologies and skincare

solutions to market. Our mission is to empower our clients with cutting-edge cosmetic

devices and products, supporting practice growth and delivering exceptional patient

outcomes.

Role Overview

We are seeking a proactive, detail-oriented, and highly organized Office Manager

to oversee our Orange County office operations and provide executive support to our

sales and leadership team. This is an on-site position focused on administrative

management, sales support, and operational excellence in a dynamic, entrepreneurial

environment.

Key Responsibilities

• Oversee daily office operations: phone system, mail distribution, office supplies,

shipping/receiving, and vendor management

• Serve as the main point of contact for internal staff, vendors, clients, and visitors

• Coordinate calendars and schedules for leadership and sales staff, including

travel arrangements and meeting logistics

• Support onboarding of new team members: paperwork, systems access, and

basic training coordination

• Manage digital and physical filing systems, document control, and contract

management

• Prepare, review, and maintain reports, spreadsheets, and management

summaries

• Organize shipping and logistics for cosmetic devices, product samples,

marketing materials, and equipment orders

• Maintain a professional, organized, and welcoming office environment at all

times

•

Accounting & QuickBooks

• Enter and reconcile invoices, bills, and payments in QuickBooks Online

• Track accounts receivable (A/R) and accounts payable (A/P), including basic

collections follow-up

• Assist bookkeeper and CPA with month-end reporting, expense tracking, and

credit card reconciliations

• Maintain vendor records and oversee financial documentation compliance

Qualifications & Skills
• 3+ years of office management, administrative operations, or business support

experience (preferably in sales, distribution, or a small business)

• Proven proficiency with QuickBooks Online, Microsoft Office Suite (Word, Excel,

PowerPoint), and/or Google Workspace (Docs, Sheets, Slides, Gmail)

• Outstanding organizational skills and attention to detail

• Ability to manage multiple priorities and deadlines in a fast-paced, growth-

oriented company

• Professional, positive, and service-minded communication style—experienced in

both written and verbal correspondence

• Prior experience in a sales-driven, medical aesthetics, distribution, or device

company highly preferred

• Strong problem-solving, analytical thinking, and multitasking abilities

Location & Schedule

• Position based on-site at our Orange County, CA headquarters

• Full-time role: Monday–Friday, standard business hours

• Occasional flexibility required for company events, trainings, or trade shows

What We Offer

• Competitive compensation, commensurate with experience and qualifications

• Opportunities for advancement in a dynamic, expanding medical aesthetics

sales organization

• Hands-on exposure to the medical aesthetics
and
cosmetic device

distribution
industry

• Collaborative, supportive team culture that values innovation and growth

How to Apply

If you excel in office operations, administrative support, sales coordination, and

QuickBooks Online
—and thrive in an entrepreneurial, high-growth environment—

please submit your resume,and a brief note about your office management and

accounting experience via LinkedIn.