Executive Assistant

Executive Assistant & Operations Coordinator

Our client is a well-established consulting and market-intelligence organization serving a rapidly expanding sector within the broader health, wellness, and consumer products marketplace. For more than two decades, the firm's principals have advised C-suite leaders, founders, investors, and innovators across a multibillion-dollar industry. This organization is known for its collaborative culture, intellectually stimulating work, and commitment to professional development. Team members work closely with senior partners on high-visibility initiatives, strategic projects, and key industry events.

The firm is seeking a
high-capability Executive Assistant & Operations Coordinator
—someone who thrives in a fast-paced environment, is energized by variety, and demonstrates the discipline, judgment, and ownership mentality required to support senior leadership.

**This is a hybrid position located in San Diego, CA.

The Ideal Candidate is Self-motivated, eager to learn, embraces new challenges, and brings a strong sense of ownership. Team-oriented, open to feedback, willing to take on tasks at all levels to advance the mission. Emotionally intelligent, thoughtful in communication, and adept at navigating interpersonal dynamics.

This role is essential to the seamless operation of the firm and supports both day-to-day executive needs and broader organizational priorities. The position offers direct exposure to high-level strategic work and the opportunity to play a key role in major industry events.

Key Responsibilities

• Manage complex executive calendars, coordinate email communications, and streamline daily workflow priorities.
• Arrange domestic and international travel, accommodations, meeting logistics, and conference preparation.
• Maintain and organize sensitive and confidential records.
• Support company operations including scheduling, quarterly planning, meeting coordination, and internal communications.
• Assist with financial administration such as