Executive Assistant

Executive Assistant/Business Manager - $80,000-$120,000

New Jersey NJ | Permanent | On Site

A Family Run leading General Contractor offering a variety of services involve commercial ground up construction, concrete restoration and facade/roofing replacement is seeking an experienced Executive Assistant to start fresh in Jan 2026.

Within a closely knit team and a family orientated environment, you will play a key role in supporting the upper management and being the right hand person to their Vice President of operations.

Please apply today for immediate consideration

• Provide Executive support to CEO/VP
• Stay on top of their schedules, manager their calendars and diaries on a day to day
• Answer and direct phone calls, emails, and other correspondence professionally
• Maintain and organize project files, permits, contracts, and documentation (physical and digital)
• Coordinate schedules, meetings, and appointments for internal teams and external stakeholders
• Track and order office supplies and field materials as needed
• Support HR tasks such as onboarding, timekeeping, and maintaining employee records.
• Ensure compliance with company policies and regulatory requirements
• Liaise with subcontractors, vendors, and clients as and when necessary

Qualifications:

• Proven experience as an executive assistant/office manager , ideally in the construction or related industry
• Strong Critical thinking skills, must be able to think outside the box
• Proficiency in Microsoft Office Suite and IT skills are essential
• Strong interpersonal skills, must be comfortable and strong in external and internal communication
• Strong organizational and time management abilities, handling multiple responsibilities
• Skills in Invoicing, payroll, financial tracking and reporting

Permanent Residents or Green Card holders only NO SPONSORSHIP OFFERED