Office Assistant/Receptionist

Job Overview
We are seeking a personable and highly organized Office Assistant to join our psychotherapy practice

In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support various administrative functions, enhance customer interactions, and maintain a welcoming environment for all visitors and team members. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace atmosphere. If you possess excellent communication skills, and have a passion for helping others, we want to hear from you

*Please only apply if interested in increasing hours as company grows.

Responsibilities

• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Handle incoming emails, messages, and correspondence efficiently using and Google Workspace tools
• Manage calendar appointments, schedule meetings, and coordinate events with strong organizational skills
• Perform data entry, filing, and document proofreading to ensure accuracy and accessibility of records
• Provide exceptional customer service by addressing inquiries promptly and professionally
• Support administrative projects including proofreading documents, preparing reports, and managing confidential information

Experience

• Previous office experience in clerical or administrative roles is highly preferred
• Proven ability to handle multi-line phone systems with excellent phone etiquette
• Bilingual skills are a strong plus to assist diverse clients and team members effectively
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive) is essential
• Demonstrated organizational skills with the ability to prioritize tasks efficiently in a busy environment
• Strong typing skills and attention to detail for data entry and proofreading tasks
• Customer service experience in medical or dental reception roles is beneficial but not required
• Personal assistant or medical receptionist experience can provide valuable background for this role

Join us as an Office Assistant where your proactive attitude will make a difference every day We value energetic individuals who are eager to support our team's success while growing their own professional skills. This is more than just an office job — it's an opportunity to be an integral part of a vibrant workplace dedicated to excellence.

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 3 – 10 per week

Benefits:

• Paid time off

Work Location: Remote