Administrative Assistant

Job Title

Department

Worker Type

Hourly Rate

Work Shift

Scheduled Weekly Hours

Benefit Eligible

Post-Offer, Pre-Employment Physical Required?

Job Description Summary

Job Description

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of the business functions of University Advancement.

Miami University recognizes that technology enables us to find new ways of providing first class service and workplace flexibility. This position is approved for remote work on a hybrid basis, following a successful period of six (6) months of employment. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.

Duties:

• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.

• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.

• Assists University staff, faculty, and students; answers inquiries and provides information.

• Gathers and analyzes statistical information regarding department's programs and activities; produces reports.

• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

• Assists Advancement Operations team with various facility tasks including submission of work orders, working with vendors to order building operation supplies, managing building access, and maintaining accurate record of keys distributed to staff.

• Provides administrative and HR support across the division, including maintaining organizational charts, supporting student employment, managing UA Careers postings, and serving as backup for key HR functions as needed.

• Supports budget and contract management by maintaining and updating HR budget reports, assisting with monthly budget analysis, distributing budget reports, attending monthly meetings, and serving as a backup resource for budget-related questions.

• Oversees front desk and mailroom operations, including scheduling and supervising student employees and ensuring consistent, welcoming service for visitors and staff.

• Other duties as assigned

Minimum Qualifications:

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.

Preferred Qualifications:

• Ability to multitask and prioritize.

• Professional business experience and office management.

• Familiarity with Banner Finance and/or Advancement modules; experience using BI.

• Experience handling budget adjustments, journal entries, travel reimbursements.

• Familiarity with University accounting and purchasing procedures and guidelines.      

Additional Position Information (if applicable)

Special Instructions (if applicable)

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to or Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University's mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or

Clery Act
As part of the University's commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University's Annual Security & Fire Safety Report at: , which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.