Administrative Assistant

Administrative Assistant

We are seeking a dedicated and professional Administrative Assistant to support the efficient operation of our daily office functions. This vital role requires a proactive individual with strong organizational skills, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. The successful candidate will serve as a key point of contact for management, field personnel, and customers, ensuring that all interactions uphold our company's standards of service and integrity.

Key Responsibilities:

· Provide administrative support to management and staff

· Prepare, organize, and maintain documents, spreadsheets, reports, and digital files

· Assist with job-related paperwork, work orders, purchase orders, and service logs

· Coordinate communication between office personnel and field technicians

· Process incoming and outgoing emails, phone calls, shipments, and deliveries

· Assist with basic accounting tasks, including invoicing, billing, time entry, basic job costing, and expense tracking

· Manage schedules, appointments, and calendars

· Maintain office supplies and equipment

· Support HR-related functions such as managing employee timesheets, maintaining accurate personnel records, as well as assisting with onboarding materials

· Perform additional administrative duties as needed to support daily operations

Join our team and be part of a company that values professionalism, growth, and a positive work environment. We offer opportunities for development and a supportive culture committed to excellence.

Requirements

Skills and Qualifications:

· High school diploma or equivalent required; associate degree preferred

· 1-3 years of prior administrative or office support experience 

· Proficient in Microsoft Office Suite (Word, Excel, Outlook)

· Experience using QuickBooks

· Strong organizational and time-management skills

· Excellent written and verbal communication skills

· Ability to manage multiple priorities and meet deadlines

· Demonstrated ability to work independently and collaboratively within a team

· High attention to detail and accuracy

Preferred Skills and Qualifications: 

· Experience working in industrial maintenance, construction, or service-based industries

· Familiarity with work-order systems, business software, or accounting programs

· Ability to multitask effectively and adapt to shifting priorities

 Join our team and be part of a company that values professionalism, growth, and a positive work environment. We offer opportunities for development and a supportive culture committed to excellence.