Project Coordinator

Position Overview

We are seeking a detail-oriented and proactive Project Coordinator to provide essential support to project managers and cross-functional teams. The Project Coordinator plays a key role in ensuring resources are efficiently allocated, schedules are maintained, and project deliverables are completed on time and to specification. This position requires strong organizational skills, analytical thinking, and the ability to thrive in fast-paced environments with shifting priorities.

Key Responsibilities

• Monitor master schedules and work orders, establish priorities, and adjust timelines based on project requirements, resource availability, and specifications
• Participate in client and team meetings to track progress, identify follow-up actions, and ensure alignment on deliverables
• Provide administrative support including calendar management, meeting coordination, travel arrangements, time entry, and expense reporting
• Compile and distribute progress reports, downtime summaries, and performance updates to project stakeholders
• Support project documentation, ensuring accuracy and accessibility for all team members

Required Skills & Competencies

• Foundational knowledge of project management principles and practices
• Strong analytical and problem-solving abilities with attention to detail
• Excellent written and verbal communication skills for effective collaboration across teams and stakeholders
• Strong interpersonal skills with the ability to engage technical staff and senior leadership alike
• Exceptional organizational skills with the ability to manage multiple concurrent activities under pressure
• Adaptability to ambiguity and evolving project requirements

Education & Experience

• Bachelor's degree or equivalent combination of education and experience
• 1–2 years of experience in project coordination, administration, or related fields preferred

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.

Location: Remote (PST preferred, must be located in the United States)

Role type: Contract - 9 Month Position

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings