Receptionist/Administrative Assistant

Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team This energetic role is vital in creating a welcoming environment for visitors and ensuring smooth office operations. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. If you thrive in a fast-paced setting and enjoy supporting a busy office, this position offers an exciting opportunity to contribute to our company's success while developing your administrative expertise.

Duties

• Greet visitors and clients warmly, providing exceptional customer service at the front desk
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle incoming correspondence, including emails, mail, and packages, ensuring timely distribution
• Maintain organized filing systems—both physical and digital—using tools like Microsoft Office
• Perform data entry and bookkeeping tasks using QuickBooks and other accounting software to support office financials
• Schedule appointments, manage calendars, and coordinate meetings for staff and executives with precision
• Assist with general office management duties such as ordering supplies, maintaining inventory, and overseeing office equipment
• Proofread documents for accuracy, clarity, and professionalism before distribution
• Support clerical tasks including typing, proofreading, data entry, and document preparation to ensure seamless workflow

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite applications
• Excellent computer literacy with the ability to quickly adapt to new software tools is a must
• Strong phone etiquette skills with experience managing multi-line phone systems
• Knowledge of QuickBooks or bookkeeping experience is a plus for handling financial tasks
• Exceptional customer service skills with a friendly, professional demeanor
• Ability to multitask efficiently while maintaining attention to detail in a fast-paced environment
• Strong time management skills to prioritize tasks effectively throughout the day
• Past experience as a receptionist is advantageous but not required; relevant personal assistant and customer service experience is also beneficial

Join us in creating a positive first impression for visitors while supporting our team's administrative needs This paid position offers an excellent platform to develop your office management skills within a friendly professional environment.

Job Types: Part-time, Contract

Pay: From $18.00 per hour

Expected hours: 20 – 30 per week

Work Location: In person