Administrative Assistant

POSITION SUMMARY:  

The Administrative Assistant, reporting directly to the Principal of the Elementary & Middle School, will perform wide range of administrative functions and provide office support to meet the daily needs of the program. The Administrative Assistant will also be required to provide light office support to the Early Learning Center Principal as needed. 

PRIMARY DUTIES: 

• Collect and organize data for reporting on staff and student attendance.
• Maintain student IEPs, records, and files.
• Familiarity with Google Drive apps, PowerSchool, Schoology, data entry, retrieval, and report generation using computerized databases.
• Conduct extensive phone and/or e-mail contact with student families for various events such as class trips, parent meetings, etc.
• Process purchase orders, mailings, etc. often with fast turnaround times.
• Take notes for supervisor's meetings and/or phone conferences in the Elementary, Middle School, and ELC departments.
• Organize school events such as: Parent Teachers Conference, Open House, and Graduation.
• Supports the school's Strategic Planning initiative with an emphasis on strengthening culture. Demonstrates commitment to the school purpose, vision, and mission.
• Perform additional job duties as appropriate and assigned by the supervisor. 

REQUIRED SKILLS AND ABILITIES: 

• Strong time management, organizational and people skills, with the ability to balance multiple responsibilities efficiently.
• Team-oriented mindset with a commitment to working collaboratively with colleagues, administrators, and families.
• Flexible and adaptable; able to shift priorities and handle changing needs in a fast-paced school environment.
• Proficient in Microsoft Word, Excel, Power Point and Publishing program.
• Proficiency in American Sign Language (ASL) required, or the ability to attain proficiency within one year. 
• Additional language skills in Spanish and/or Chinese are beneficial.

EDUCATION AND EXPERIENCE:

• High School diploma or GED.
• Two to five years' experience in an office setting; preferably in an educational environment.
• Proven experience of the ability to communicate using American Sign Language. 

SECURITY CLEARANCE:   

• Required clearances include medical clearance, fingerprinted by the NYC Board of Ed, SCR, and SEL clearance. 

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Prolonged periods of walking in and around the building.
• Must be able to lift 15 pounds at times.