Project Management Coordinator

Job Title:

Project Management Coordinator

Location:

Parsippany, NJ (Hybrid)

Company:

CLD Physical Security Systems Inc. 

Reports To:

Projects Director 

About CLD Physical Security Systems Inc.:

CLD Physical Security Systems Inc. is a leading supplier of high-security fencing and gate systems for critical infrastructure and construction projects across the United States. As part of a globally recognized United Kingdom-based group, we deliver premium perimeter security solutions for data centers, utilities, defense, and other critical sectors. Our US office manages high-value, time-critical projects across the country, supporting clients from design through to final delivery.

Role Overview:

This is a full-time, on-site role for a Project Management Coordinator based in the Greater Parsippany, NJ area. Hybrid or remote work may be available depending on experience and qualifications. The role involves coordinating a portfolio of projects, managing timelines, ensuring efficient workflow, and monitoring project milestones. The Project Management Coordinator will assist in managing US programs, preparing reports, and ensuring effective communication between teams and stakeholders in the US and UK. Additional responsibilities include analyzing project data, identifying process improvements, and supporting project managers to deliver successful project outcomes.

Key Responsibilities:

Coordination & Communication:

• Facilitate Communication: Serve as the bridge between project managers, engineering, production teams, suppliers, and stakeholders, ensuring information flows smoothly.
• Schedule & Meetings: Organize project meetings, prepare agendas, manage logistics, and ensure action items are followed up on.
• Resource Coordination: Help schedule team members and ensure they have necessary supplies, materials, and equipment for tasks.

Project Tracking & Reporting:

• Monitor Progress: Track daily task completion, project milestones, and timelines, escalating issues to the Project Director.
• Documentation: Maintain and update project files, reports, plans, and technical documents, keeping everything organized and current.
• Status Reporting: Prepare and distribute regular progress reports, status updates, and meeting minutes for management and stakeholders.

Administrative & Support:

• Project Planning Support: Assist with defining project scope, objectives, and detailed planning activities.
• Budget & Cost Tracking: Monitor project expenses, process invoices, and assist with cost-saving measures.
• Risk Management: Identify potential problems, document risks, and support the implementation of mitigation strategies.

Manufacturing-Specific Tasks:

• Production Workflow: Coordinate tasks to keep the manufacturing workflow on schedule, ensuring quality standards are met.
• Efficiency Improvements: Identify opportunities to improve production efficiency, quality, and service delivery.

Vendor & Supplier Liaison: Coordinate with external contractors, suppliers, and third-party vendors as needed.

Key Performance Indicators (KPIs):

Coordination and Communication

• Measured through stakeholder response times and issue resolution provided by direct feedback.

Project Tracking & Reporting:

• Evaluated through of the accuracy of status reports, progress trackers, and timeliness of updates.

Administrative & Support:

• Assessed by oversight of budget tracking and risk management registers.

Manufacturing-Specific Tasks:

• Rated by maintaining on-time and accurately tracked production workflows, while identifying efficiencies and forecasting delays.

Requirements:

• Experience in Project Coordination and Project Management, including the ability to support multiple projects simultaneously, organize tasks and ensure on-time project delivery
• Bachelor's degree in business administration or related field or certifications in CAPM or PMP preferred.
• Proficiency in Asana project management software, Business Central ERP, and Microsoft Office Suite.
• Strong analytical skills to assess project progress and identify areas for improvement.
• Excellent communication and cultural awareness skills to liaise effectively with global team members, stakeholders, and clients.
• Detail-oriented with strong organizational and time-management abilities.
• Experience in security or construction industries is a plus.

Compensation & Benefits:

• Competitive salary for junior level Program Coordinators (commensurate with experience, education, and location)
• Healthcare, PTO, and benefits package
• Flexible work-from-home arrangements (negotiable based on performance)
• Growth opportunities within a rapidly expanding international business