Administrative Assistant

Position: Administrative Assistant

Reports to: Plant Manager

Company: Pan Glo

Location: 5200 Shawland Road, Jacksonville, FL

Shift: 1st

About Us

Bundy Baking Solutions is a global family business with a rich legacy rooted in genuine care for everyone connected with the organization. Founded by Russ Bundy 60 years ago, the company started by selling baking pans from the trunk of his car and has since grown into an international leader in baking solutions. Its extensive reach encompasses designing, manufacturing, coating, and distributing high-quality bakery equipment and supplies. Today, Bundy Baking Solutions operates worldwide, employing nearly 2,000 people across 11 countries and multiple business units and manufacturing facilities.

We plan to offer a competitive salary, a great benefits package, a genuine company culture, and the rewarding opportunity to have a significant impact on a global family business. Speaking of culture, be sure to check out the CREED section of our careers page:  

Position Summary:

To support the facility administratively by performing duties related to personnel, purchasing, production, payroll, health and safety, insurance/worker's compensation and general office activity.  Reports to Director of Operations.

Primary Duties and Responsibilities
include the following:

• Receives, prepares and files all work orders

• Ensures the corporate office receives all accounts payable in a timely manner

• Prepares any Purchase Orders needed

• Calculates the employee payroll and ensures the corporate office receives it

• Ensures any necessary paperwork is properly prepared and sent to the proper destination

• Enters the monthly inventory figures into an excel spreadsheet and properly files it

• Maintains an inventory of office supplies, and first aid supplies

• Answers the telephone using good verbal skills and maintains good communication with the plant manager

• Prepares a weekly and monthly production report

• Completes all paperwork for new hire orientation; ensures all new employees receive any necessary training; maintains all training records and properly files them

• Prepares new timecards weekly and places them in the time card holder

• Records water flow readings weekly and sends them to CMUD monthly

• Performs daily and weekly housekeeping duties and other duties as plant manager deems necessary

• Documents monthly inspection and tests of all fire extinguishers and exit signs

Qualifications, Knowledge and Ability:

• Associate degree in business or related field preferred; 1-3 years related experience and/or training; or equivalent combination of education and experience

• Basic computer skills, word processing, and 10-key calculator

• Knowledge of MS Office, Excel and Word

• Proficient in data entry

• Competent organizing and prioritizing skills to work efficiently

• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions

• Attention to detail and accuracy, sort, check, count, and verify numbers

• Good mathematical background

• Good communication skills; ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills and follow-up effectively with all staffing levels and customers

• Ability to work independently, self-starter, energetic

• Ability to demonstrate good common sense and sound judgment

• Flexibility to adapt to all situations and work varied hours; possible weekends or evenings

• Ability to perform at high levels in a fast paced ever-changing work environment

• Ability to anticipate work needs and follow through with minimum direction

• Ability to meet deadlines

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Management maintains the right to assign or reassign duties and responsibilities to this job at any time.