Deputy Clerk to the Board III

Salary : $79,989.00 - $95,550.00 Annually
Location : San Rafael, CA
Job Type: Full Time, Regular
Remote Employment: Flexible/Hybrid
Job Number: 1521-25-06
Department: Office of the County Executive
Opening Date: 06/20/2025
Closing Date: 7/7/2025 11:59 PM Pacific
Vacancies: 2
Weekly Schedule: 37.5 hours
Differential: 5% for Bilingual
Additional Salary Information: *The county is currently in the process of bargaining pay increases for it's employees. The salary above does not reflect any resulting pay increases.
Equal Employment Opportunity (EEO): The County of Marin is an Equal Opportunity Employer. Persons of color, women, individuals with disabilities, veterans, and adults of all ages are strongly encouraged to apply.
Individuals with Disabilities: If you are a person with a disability and are unable to complete an online application or require an accommodation to participate in a recruitment, you must contact Human Resources at least five work days in advance of the testing step or interview. Please contact the Human Resources Staffing Division at (415) 473-2126 (CRS DIAL 711) .
ABOUT US
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Read on to find out more about this opportunity:
The Executive's Office is responsible for preparing the county budget, providing the Board of Supervisors with the information they need for making decisions, representing the County in intergovernmental relationships and policy considerations, and coordinating the work of all Our staff also helps coordinate public communications, planning for County facilities, risk management, and leads racial equity and other strategic initiatives.
The Clerk of the Board Division is responsible for many functions and comprises three core functions: Board of Supervisors meetings and records management, Property Assessment Tax appeals, and Board and Commission recruitments.
ABOUT THE POSITION
There are two (2) full-time vacancies for a Deputy Clerk to the Board III in the Clerk of the Board Division within the County Executive's Office.
As part of a collaborative and cross-trained team, the Deputy Clerk to the Board III performs a variety of complex administrative support tasks. The chosen candidates will be part of a team of Deputy Clerks to the Board, working under the general supervision of the Assistant Clerk of the Board and in partnership with various County departments. The Clerk of the Board team is committed to transparency, civic engagement, and exceptional public service. All members of this team are expected to cross-train in the programs of this division and use computer software to successfully support the management of meetings, track information pertinent to the different work assignments, and provide access to public information.
The Deputy Clerk to the Board III position is responsible for supporting the training and onboarding of Deputy Clerk I/II staff, new hires, and team members developing new skills. This position performs professional-level support in several key areas, including public records management, compliance with open government laws, agenda preparation and minute takings for official public meetings, post-meeting follow-up to ensure Board actions are processed and distributed in accordance with legal requirements and County procedures, and reception and front-desk support. Additionally, the position includes shared responsibility for the Assessment Appeals program, including as a Clerk for property assessment appeal hearings and for supporting the Boards and Commissions program.
Hybrid Work Option: The County Executive's Office considers hybrid (telework/onsite) work schedules up to one day per week with approval from a supervisor and after a probationary period for new employees.
ABOUT YOU
Our Highly Qualified Candidate is an experienced and solution-oriented professional with a background in high-level administrative support in a fast-paced, high visibility environment, preferably in a Clerk's Office or a municipal/County government setting.
We are looking for someone who thrives under pressure, demonstrates independent judgment, and brings a calm, composed, and forward-thinking presence to the team. The successful candidate will possess a strong work ethic, a positive and collaborative attitude, and a genuine commitment to public service and good governance. They will approach challenges with curiosity rather than cynicism, and will be someone who uplifts those around them through professionalism and integrity.
Key qualities include:

• Initiative and self-direction, with the ability to anticipate needs and take action without being prompted
• Strong interpersonal and communication skills, with the ability to navigate sensitive or high-profile situations with tact, discretion, and diplomacy
• The ability to stay focused and neutral, even when exposed to pressure, competing priorities, or emotionally charged issues
• A commitment to upholding the principles of transparency, fairness, and trust in support of open government laws such as the Ralph M. Brown Act, the Public Records Act, the Maddy Act, and the Revenue and Taxation Code
• A tech-forward mindset, with strong computer skills and an eagerness to embrace new systems and tools to improve workflow and service delivery

This role demands exceptional attention to detail, especially in the accurate processing and maintenance of the official records of the Board of Supervisors and Assessment Appeals Board. The ideal candidate will be resourceful, able to conduct thorough research, and confident in navigating available resources to apply the requirements of work assignments.
Above all, we seek someone who believes in the value of their work, brings clarity and composure to complex processes, and contributes to a supportive, mission-driven team culture.
QUALIFICATIONS
KNOWLEDGE OF

• The functions and role of an elected Board or other elected body.
• Applicable laws, codes, regulations and ordinances related to assigned programs.
• Modern technology, computer applications, systems and software related to the work.
• Records management principles and practices.
• Basic budgetary principles and practices.
• Standard office administrative practices and procedures including business correspondence, correct English usage, grammar, spelling, vocabulary and punctuation.

ABILITY TO

• Develop a thorough knowledge of the role, organization, policies and procedures of the Board, County governmental processes, organizational structures of County departments, services each provides, and principal officials.
• Learn and apply the legal requirements governing the processing of documents related to actions of a legislative body, including assessment terminology and of applicable provisions of the Revenue and Taxation Code; and the Brown Act.
• Take and compose correspondence and minutes manually or with the use of technology appropriate to assignment.
• Understand community interest groups and issues and the public as they affect agenda items considered by the Board or the Assessment Appeals Board in order to effectively synthesize and record essential points of discussions, motions and votes.
• Collect and summarize data, compose reports, and apply research methods and techniques.
• Perform basic mathematical calculations.
• Use enterprise resource planning software and/or assignment specific database systems.
• Identify and secure confidential, highly sensitive records and written or verbally communicated information and record such information accurately.
• Communicate effectively and courteously both verbally and in written form sufficient to convey information and instructions to the public and other employees in situations requiring tact, and discretion.
• Organize and prioritize workload and adjust to changes in workload and assignments to meet critical deadlines under pressure.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Demonstrate high attention to detail in all areas.

Minimum Qualifications:
Any combination of education, training and experience that would provide the required knowledge and abilities. A typical way to qualify is one year of experience equivalent to a Deputy Clerk to the Board II, OR three years of substantial and increasingly responsible administrative support experience, including at least two years of experience providing journey level administrative support to executive management, a board, commission or a legislative body. Experience in the public sector or dealing with governmental, community and business representatives is highly desirable.
Certificate and Licenses:

• County Clerk of the Board Certification or California Municipal Clerk Certification is highly desirable.

Bilingual Testing/Certification: To be eligible for a bilingual differential, the successful candidate must demonstrate proficiency in both Spanish and English prior to appointment. A bilingual proficiency exam will be administered to ensure the candidates possess the appropriate skill level to meet the requirements.
IMPORTANT INFORMATION
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list.
The eligible list established from this recruitment will be used to fill the current vacancy and any future vacancies for open, fixed-term, full-time, or part-time positions which may occur while the list remains active.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: The County of Marin is committed to diversity and invites all qualified people to apply, including persons of color, women, and individuals with disabilities. Upon request, reasonable accommodation may be made for persons with disabilities and for religious reasons, where necessary. If you have questions regarding equal employment opportunities or the position announcement, please contact the Human Resources Department at (415) 473-6104 or TTY use 711 for CRS.
PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.
COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the
Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
Retiree Medical : The County provides access to group health plan coverage to eligible retirees.
For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.
*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.
01
QUALIFYING EDUCATION/EXPERIENCE: The minimum qualifications for the positions are as follows:
Any combination of education, training and experience that would provide the required knowledge and abilities. A typical way to qualify is one year of experience equivalent to a Deputy Clerk to the Board II, OR three years of substantial and increasingly responsible administrative support experience, including at least two years of experience providing journey level administrative support to executive management, a board, commission or a legislative body. Experience in the public sector or dealing with governmental, community and business representatives is highly desirable.
Certificate and Licenses:

• County Clerk of the Board Certification or California Municipal Clerk Certification is highly desirable.

Note: The Education and Employment History section of the application must reflect your responses below.
Please tell us how you meet the minimum requirements as stated above. For education, please list your degree in the education section of the application. For experience, please provide us with a detailed description of your qualifying experience including duties and responsibilities, the name of the employer(s) where you gained this experience and the dates worked.
02
Please identify any of the following certifications you currently possess (select all that apply):

• County Clerk of the Board Certification
• California Municipal Clerk Certification
• None of the above

03
Do you have experience preparing agendas and minutes for public governing boards, commissions, special districts or a similar organization?

• Yes
• No

04
Do you have experience complying with any of the following (select all that apply):

• The Revenue and Taxation Code
• The Brown Act
• The Maddy Act
• The Public Records Act
• The Fair Political Practices Commission regulations
• None of the above

Required Question