Administrative Staff Analyst

Position Description

Are you driven, highly organized, and enjoy managing complex projects for a large public utility? Do you have a passion for providing value on a leadership team by analyzing and interpreting data, identifying trends, making recommendations for improvements? If this sounds of interest, then this might be the right opportunity for you

At Seattle Public Utilities, we're looking for a highly skilled Administrative Staff Analyst to provide high performing administrative support to the division leadership team and service to our customers, ensuring quality and effective availability to support the division's business needs. This position will report to the Drainage & Wastewater System Maintenance Division Director.

About Seattle Public Utilities (SPU):
Seattle Public Utilities (SPU) is a community-centered utility that delivers vital services to Seattle residents and businesses including drinking water, drainage and wastewater, and garbage/recycling/compost. SPU also provides drinking water for 1.5 million customers in the region. SPU's work includes system maintenance and improvements and keeping Seattle clean. Over 1,500 SPU employees work with our community to provide affordable and equitable stewardship of our water and waste resources for future generations.

For more information about Seattle Public Utilities (SPU), checkout the:

• SPU Website
• SPU Workplace Expectations (Download PDF reader)
• Strategic Business Plan

SPU commits to Our City Values and Race and Social Justice as core principles that guide our work. We actively take steps to dismantle systemic racism and increase service equity. We value diverse life experiences and strive to create a workplace that is welcoming to all. We take steps to be inclusive and equitable in our recruiting, hiring and promotional opportunities.

Why join our team?
About
We know work isn't only about what you do it's also about who you work for and with SPU provides a fun and family-friendly work environment that supports a work life balance, including:

• Hybrid work schedule opportunities
• Family-friendly and multicultural work environment
• Generous benefits package
• Free Orca Pass
• City pension plan with employer/employee contributions
• Growth potential and advancement opportunities

Job Responsibilities

• Provide advanced administrative support to the division leadership including inbox management, reviewing, calendaring, and/or drafting a variety of confidential and sensitive matters including communications and HR matters.
• Coordinate the preparation of the division's budget including but not limited to preparing expense reports, tracking budgets, purchase orders, and processing invoices for vendors as required.
• Monitor and oversee division's contracts and to ensure in compliance with departmental and City policies and procedures.
• Prepare and edit documents, matrices, and specialized reports via MS Word, Excel, PowerPoint, Visio software as needed.
• Draft and track written correspondence to internal and external audiences.
• Provide assessments and analysis for special projects and reports assigned.
• Schedule meetings and track sensitive and confidential deliverables to support the Division.
• Collect, research, and analyze division data on team activities and provide reports to the Division Director and other staff as needed.
• Receive and identify the subject matter of inquiries, refer to appropriate staff and follow-up to ensure responses are provided in a timely manner.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications
Experience:
Two years of administrative experience and a Bachelor's degree in business or public administration or related field.

Experience and Education Equivalency:
A combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class will be considered.

License:
Current Washington State driver's license

Work Environment:
Work is performed in an office environment

You will be most successful in this role if you possess one or more of the following:

• Research, data management, project management and analysis experience.
• Experience as a direct report to a Division Director or higher classification preferred.
• Strong oral and written communication skills including proofreading, editing, and producing documents for internal and external distribution. Ability to work and communicate effectively in large group settings.
• Experience working independently, using good judgment with attention to detail, and working within time frames.
• Exemplary organizational, planning, and coordination skills, with a proven ability to respond quickly to changing priorities.
• Previous experience working with budgeting and tracking budgets is strongly preferred.
• Demonstrated ability to work well under pressure, multi-task, and handle sensitive information with a high degree of confidentiality.
• Advanced proficiency in working with Windows-based software including the internet, SharePoint, and Microsoft Office (Outlook, Word, Excel, PowerPoint and Visio).
• Excellent customer service skills with the ability to work with challenging individuals at times.

Additional Information

Application Requirement(s)

• A full City of Seattle online application including response to the supplemental questionnaire.
• Resume, and Cover Letter addressing your knowledge and experience, related to this position,
• Candidates submitting an incomplete Application Package will Not be considered –
• This position will be required to report to its respective office/facilities 3 days per week to support division business needs.
• The hiring process involves a background check of conviction and arrest records in compliance with Seattle's Fair Chance Employment Ordinance, SMC Applicants will be provided with an opportunity to explain or correct background information.

Who may apply:
The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experience. This position is open to all qualified candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.

The full salary range for this position is $ $53.27 per hour.

Benefits:
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at:

If you have any questions, please contact Uma Suseelan at

Learn more about Seattle Public Utilities at our web page