Project Coordinator

Summary/Objective:
The Project Coordinator serves as a vital link between the sales team, customers, and suppliers, ensuring seamless operations and efficient sales processes. This role requires a mix of strategic support, technical understanding, and administrative expertise to drive sales success. The ideal candidate will possess exceptional organizational abilities, a proactive approach to problem-solving, and strong interpersonal skills to maintain effective relationships with all stakeholders. The candidate should be comfortable working with various product lines and helping customers identify the right solutions, akin to a sales engineer.

Project Coordinator Responsibilities Include:

Vendor and Product Support:

• Develop a comprehensive understanding of the product lines offered by multiple supplier vendors.
• Assist the sales team in identifying the right products to meet customer needs, acting as a technical resource when necessary.
• Maintain a database of supplier products, pricing, and specifications for easy reference.
• Coordinate with vendors to obtain accurate and timely product information, including availability and lead times.
• Build and maintain strong relationships with supplier representatives to ensure smooth operations and effective communication.

Quote Development and Management:

• Assist the sales rep(s) with entering data, managing and building detailed and accurate quotes using HubSpot (Bliss' CRM) & QuickBase (Bliss' quote system).
• Review quotes for completeness and accuracy to help act as a peer check for sales rep before submission to customers.
• Track the status of quotes and follow up on pending approvals.
• Develop standardized quote templates for different project types in coordination with the sales rep.

and Database Administration:

• Assist in implementing and maintaining systematic CRM workflows using HubSpot and QuickBase.
• Create and update customer profiles with relevant information to support the sales pipeline.
• Track and monitor customer interactions and communication history within the CRM system.
• Ensure the sales pipeline remains up-to-date and reflective of current opportunity stages.
• Generate detailed reports on sales activities, outcomes, and pipeline metrics to support team decision-making.
• Maintain data integrity through regular audits and updates to ensure accuracy.
• Create and distribute weekly/monthly sales performance reports and set up automated alerts for follow-up activities.

Required Skills and Experience:

Experience:

3-5 years of experience in sales support or coordination role

Experience in construction industry preferred

Knowledge of sales processes and best practices

Understanding of basic business principles and practice

Technical Skills:

Proficient in Hubspot & Quickbase is a bonus and database management is a requirement

Strong Microsoft Office skills, particularly Excel

Experience with sales tools and software

Soft Skills:

Excellent organizational and time management abilities

Strong written and verbal communication skills

Detail-oriented with a focus on accuracy

Ability to work independently and as part of a team

Communication Skills:

Excellent written and verbal communication abilities

Strong presentation and documentation skills

Ability to communicate effectively with all levels of management

Professional phone and email etiquette

Experience in business writing and proposal development

Education:

Bachelor's degree in Business, Marketing, or related field preferred but not required

NOTE: PLEASE DO NOT CALL THE OFFICE.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• Health insurance
• Paid time off

Application Question(s):

• • Do you live within 25 miles of Lithia Springs, GA?

• This is strictly an office-based job. Are you okay with working in the office Monday - Friday? Yes or No

• What is your expected salary?

Experience:

• Project management: 1 year (Preferred)
• Project coordination: 1 year (Required)

Location:

• Lithia Springs, GA (Required)

Ability to Commute:

• Lithia Springs, GA (Required)

Work Location: In person