Facilities Manager

Status: Full-time, Exempt 

Reports to: Chief Financial Officer

Supervises: Front Desk Receptionist, Facilities Staff, On-Campus Employees

JOB SUMMARY

Longy School of Music of Bard College seeks an entrepreneurial Facilities Manager to oversee all aspects of the maintenance, repair, improvement and efficient operation of Longy's buildings, grounds, and equipment. This is an extraordinary opportunity for a self-starter to ensure the beauty, cleanliness, and safety of an educational campus, allowing the members of the Longy community to learn and perform world-class buildings.

The Facilities Manager is a key member of the operations team, developing strategies and planning for major renovation or construction projects, while managing the day-to-day operations of the facilities of a conservatory. This person works closely with all Longy staff, faculty, and students and represents the school to outside constituencies including Cambridge neighbors, Cambridge Historical Commission, and renters, and campus visitors.

RESPONSIBILITIES

• Regularly inspect facilities and equipment to determine extent of service and equipment required. Recommend, justify, and coordinate projects as needed.
• Ensure the safety of Longy's buildings and grounds, correcting hazardous conditions.
• Ensure daily that Longy's buildings and grounds are clean and well-maintained.
• Oversee the room usage and assignment of classrooms and practice rooms across the campus.
• Collaborate with the Concert Hall manager, ensuring successful concert productions and facilities rentals.
• Oversee the Two-Year Facilities Plan: advise on and develop plans for annual and long-term maintenance and repair of the school's buildings and grounds.
• Collaborate with the development team on grant opportunities and preparing capital improvement campaigns
• Supervise on-campus student employees (OCE's) who work at the front desk in the evenings and on weekends.
• Prepare and manage budgets for operating and capital needs related to buildings, grounds, and equipment, including overseeing purchase orders and invoices, and other requests for expenditures.
• Assess and maintain positive relationships with vendors and other professionals including: building contractors, locksmiths, plumbers, HVAC, electricians, and various city inspectors.
• Collaborate with Manager of Information Systems on maintaining and supporting the use of A/V classroom equipment.
• Act as Chief Security Officer for Longy's campus, interfacing with local police and Director of Security at Bard College and maintaining CLERY records. 
• Inform the Longy community about potential weather and life safety emergencies.
• Other duties as assigned.

QUALIFICATIONS AND SKILLS

• 5 years of facilities management experience. Experience with historical properties, school campuses, and construction project management is desirable.
• Strong supervisory skills and experience.
• Strong hands-on administrative skills.
• The ability to work collaboratively with a team of other administrators and be oriented to supporting the work of the school's faculty members and students.
• Interest in and the ability to work with a diverse population and a wide range of personalities.
• Experience in balancing hands-on, day-to-day tasks with longer term work.
• Strong computer skills. The school uses Microsoft software.
• Flexibility to be accessible on weekends and evenings.
• Ability to lift up to 50 pounds.

Compensation

Longy offers a competitive salary plus an Open Time Off Policy (OPTO) which includes a generous Family Medical Leave policy of 12 paid weeks. Longy also offers enrollment in Longy's defined contribution retirement plan, group health, vision and dental plans, life and long‐term disability insurance, flexible spending