Payroll Administrator

JobID: 794

• Position Type:
  Administration/Director
• Date Posted:
  1/5/2026
• Location:
  Kneale Administration Building
• Closing Date:

until filled

Position Title: Payroll Administrator

Assignment: Business Office

Reports to: Chief Financial Officer

Contract-Type: Non-certified - 260 days

Position Purpose:

The Payroll Administrator performs all responsibilities necessary to accurately process payroll in a regular and timely manner.

Desired Characteristics:

• Proficient in payroll database programs used to process payroll for employees.
• Able to meet deadlines.
• Excellent written and oral communication skills and the ability to maintain confidentiality required.
• Address and resolve employee questions or concerns relating to payroll.
• Prepare reports to relevant departments about payroll.

Essential Job Responsibilities:

• Processes all information related to processing of payroll including time, attendance, leaves, calculation of mandatory and voluntary deductions, and issues direct deposits.
• Comply with all payroll tax requirements, including local, state, and federal regulations and filing local, state and federal payroll tax returns.
• Process and file W-2 and 1099 wage statements.
• Work with tax agencies to resolve any outstanding issues.
• Develops and recommends for implementation payroll procedures to ensure timely, accurate and efficient processing of payroll.
• Ensure accuracy of payroll data input and calculations, balancing each payroll prior to direct deposit.
• Maintain and process all court ordered deductions and disbursements.
• Calculate, reconcile and submit all liabilities generated through payroll, including taxes, retirement, insurance and other related payments.
• Maintains accurate participation information in insurance benefit programs, i.e. health, dental, vision, life, LTD, supplemental insurance, etc. and remit monthly premium payments.
• Collaborate with Human Resources to process staff changes, to determine impact on payroll processing.
• Review/input data related to new hires, terminations, assignment changes, etc. to maintain the accuracy of the payroll system.
• Ensures the various software programs related to time and attendance, leaves and payroll interface effectively and accurately.
• Compile, maintain and file all reports, records, and other documents required including auditable records.
• Maintain confidentiality of information.
• Responds to staff questions about payroll and benefit related matters. Take appropriate action to resolve problems identified.

• Prepare contract adjustments, retro payments and dock reports.

• Direction of Benefits/Payroll Specialist and other support personnel as assigned by the Chief Financial Officer.

Position Requirements:

• Bachelor's Degree in Accounting or related field.
• Three years accounting experience, preferably including responsibility for payroll.