Facilities Manager

About the role

• The Facilities Manager is responsible for ensuring the safety, functionality, and efficiency of the organization's physical work environment. This role ensures that buildings, grounds, equipment, and services meet the needs of the organization and comply with relevant regulations and standards.

What you'll do

• Facility Operations & Maintenance
• • Oversee day-to-day operations of all facility functions, including HVAC, plumbing, electrical, elevators, and general maintenance.
  • Schedule and supervise preventive maintenance and repair activities.
  • Ensure the cleanliness and sanitation of all workspaces, common areas, and restrooms.
• Vendor & Contractor Management
• • Manage contracts and relationships with service providers (e.g., cleaning, security, waste disposal, repair services).
  • Review vendor performance and ensure adherence to SLAs.
• Health, Safety & Compliance
• • Ensure all building operations comply with local, state, and federal regulations (e.g., OSHA, ADA, fire codes).
  • Conduct routine safety inspections and fire drills.
  • Maintain documentation for audits and compliance checks.
• Budget & Procurement
• • Develop and manage facilities budgets for maintenance, supplies, and projects.
  • Review and approve expenditures, and identify cost-saving opportunities.
  • Procure necessary supplies, equipment, and services.
• Space & Asset Management
• • Oversee space planning and workspace allocations.
  • Maintain an accurate inventory of facility assets and equipment.
  • Coordinate office moves, renovations, or expansions.
• Security & Emergency Preparedness
• • Ensure physical security systems (CCTV, access control) are operational and monitored.
  • Develop and implement emergency response plans.
  • Coordinate with security staff and first responders when needed.
• Sustainability & Energy Efficiency
• • Implement initiatives to reduce energy use and improve environmental sustainability.
  • Monitor utility usage and identify energy-efficient improvements.
  • Promote sustainability initiatives across office operations.

Qualifications

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field.
• 5+ years of experience in facilities management or building operations, preferably in a corporate or commercial environment.
• Professional certifications such as FMP, CFM, or PMP are a plus.

Skills & Competencies

• Strong knowledge of building systems and preventive maintenance programs.
• Excellent organizational, project management, and budgeting skills.
• Working knowledge of local building codes, safety regulations, and environmental standards.
• Strong interpersonal and communication skills.

Working Conditions

• This role is an on-site role in our Wilmington, NC office.
• Travel to other offices (eg, McLean, VA & Winston-Salem, NC) as needed. Regularly required to walk, stand, climb ladders, and inspect physical infrastructure.
• May require occasional evening or weekend availability for emergencies or projects.