Activity Center Coordinator

Job Title:
Activity Coordinator

FLSA Status:
Part-Time, Non-Exempt

Work Schedule:
25-28 hours per week (normally)

Department:
Activity Center (Dept# 600)

Reports to:
Director of Health Strategy & integration

GENERAL PURPOSE OF JOB
The role of the Activity Coordinator is to coordinate, support, and ensure a continued thriving activity center program administered through Silver Key, in the Tri-Lakes community. This is an entry-level role that is integral to fostering a vibrant and welcoming environment at the center. This position supports day-to-day operations to include administrative tasks, engagement with members to enhance their experience, supporting instructors, community partners, and volunteers to ensure effective delivery of programs, and maintaining the integrity of services

Essential Duties And Responsibilities

• Maintain, and distribute a monthly activities calendar.
• Schedule and organize a variety of activities, classes, and events tailored to the interests and needs of senior members.
• Instruction and subbing of various types of classes, to include physical fitness for those with credentials.
• Collaborate with instructors, and community service providers to plan and execute offered programs.
• Coordinate aspects of event logistics, including member communication, event setup, room arrangement, and other requirements for event.
• Collection of required paperwork or documentation from members, instructors, and volunteers when applicable.
• Support operations of the Connections Café to include coordination with volunteers.
• Coordinate with instructors and volunteers to provide quality service.
• Train and manage volunteers to support various activities and events and ensure successful program delivery.
• Conduct tours for new members and provide information about programs, services, and activities.
• Build and maintain positive relationships with members with the intention of retainment and fostering a welcoming and inclusive environment for all members.
• Maintain and increase member participation with quality programming.
• Support accurate records of attendance through utilization of software system, program participation, membership and class donations, and volunteer hours.
• Prepare reports and provide updates to the Director as required.
• Participate in Advisory Committee monthly meetings
• Other duties as assigned.

Supervisory Responsibilities
This position requires the support of volunteers and contracted instructors.

VOLUNTEER ENGAGEMENT RESONSIBILITIES
Silver Key is a volunteer centric organization. You will be regularly interacting and engaging with volunteers, so it is every employee's responsibility to show appreciation for their efforts and occasionally provide guidance.

DRIVING DUTIES
May occasionally be required to drive on behalf of Silver Key Senior Services. Must maintain a current, valid Colorado Driver's License. Must maintain the state issued minimum automotive liability insurance coverage. Must observe and obey all federal, state, and local traffic laws. Responsible for the proper function and maintenance of any Silver Key vehicles used in performing assigned duties.

EMPLOYMENT STANDARDS
Business-specific knowledge: Knowledge of Silver Key Senior Services mission statement, policies/procedures, business-specific software and safety regulations. Silver Key Senior Services is a drug-free organization. Must pass all required background checks.

REQUIRED EDUCATION And/or EXPERIENCE

• Minimum of a High School Diploma
• Two years of related experience and/or training; or equivalent combination of education and experience.
• Knowledge and proficiency with Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint as well as various platforms such as mobile, laptop, desktop, and tablets.
• Excellent interpersonal and human relations skills required. Excellent written and verbal skills.

Desirable, Preferred, Or Special Qualifications
Previous experience in business, military, aging services, physical fitness, or social services. Excellent interpersonal and human relations skills to work with members and community partners. High level of integrity and dependability with an ability to build relationships while following process and procedure. Results-oriented. Problem solving and creative skills and the ability to exercise sound judgment.

TECHNOLOGY PROFICIENCY
This position requires good proficiency in the use of computer software and applications, office equipment, and professional telephone use. The ability to type quickly with few to no errors is also very important. This position will often require multi-tasking in the use of computer, phone, and office equipment while interacting with clients. At a minimum, this position will learn and utilize the activity center software program "My Senior Center" and " Square" for processing donations and fees.

Language Skills
Demonstrated strong verbal and written communication skills, analytical skills, statistical and mathematical abilities, and interpersonal skills. Ability to read and interpret documents such as safety rules, operating maintenance instructions and procedure manuals. Ability to write complex reports and distill information for many audiences. Proficiency in non-English languages is highly valued.

Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to top management, public groups and/or boards of directors.

Mathematical Skills
Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

• Must possess and maintain a Colorado Driver's License

PHYSICAL DEMANDS
This position requires standing, walking and sitting for periods of time. Utilization of hands and fingers to operate office computer keyboard and equipment required. Must be able to reach with hands and arms, talk, hear and stoop, kneel or crouch if needed. Must be able to lift up to 25 pounds as needed.

Vision Requirements
Position requires close, distance and peripheral vision.

WORK ENVIRONMENT
Moderate noise within activity center atmosphere to include physical fitness, social activities, café, computers, printers, and moderate traffic.

ACKNOWLEDGEMENT
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

MINIMUM JOB REQUIREMENT

• Must pass drug test and background check prior to hire and periodically during employment as determined by organization standards as well as State and Federal contracting requirements