Project Coordinator II, Advancement Strategy

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career

JOB SUMMARY

Works under general supervision to direct the operation of program(s) or project(s), exercising independent judgment and authority as required.

The Project Coordinator II is responsible for the intake and coordination of multimedia requests, including photography, video, and other project needs. The role assigns resources, maintains project schedules, and supports organized digital asset management to ensure timely and accurate delivery. Serving as the primary liaison between internal stakeholders, creative teams, and external vendors, the Project Coordinator ensures clear communication and consistent project flow. This position works closely with the Senior Photo Manager and Senior Video Manager to schedule requests, refine workflows, and support effective allocation of resources across all project types.

This position will be 100% onsite for orientation and training and then will convert to 2 days in office, 3 days work from home.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

PPO medical plan, available day one at no cost for full-time employee-only coverage

100% coverage for preventive healthcare-no copay

Paid Time Off, available day one

Retirement Programs through the Teacher Retirement System of Texas (TRS)

Paid Parental Leave Benefit

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF) Qualified Employer

Learn more about these and other UTSW employee benefits

EXPERIENCE AND EDUCATION

Required

Education

High School Diploma or equivalent.

Experience

6 years of experience in project management or production coordination.

Preferred

Experience

Agency or in-house creative/marketing team experience.

JOB DUTIES

Responsible for various project management duties, which require thorough understanding of, and adherence to principles of project management; may perform project tasks as required by the project plan.

Participates in the development, planning, and implementation of projects/programs.

Develops work plans, tracks progress, and delivers status reports.

Assists project manager(s) to complete projects according to scope and schedule.

Coordinates internal resources and third parties/vendors for execution of projects.

Tracks, analyzes, and reconciles expenditures and procurements on a monthly basis; reports on blockages, risks, overflows, and/or deficits to department and project budgets and other accounts as assigned to department.

Creates and maintains comprehensive project documentation. Plans and coordinates projects, meetings, appointments, conferences, seminars, and workshops as needed.

Develops all types of correspondence. Provides professional support for special projects, which include editorial and administrative support for proposals and business plans; prepares materials for oral and/or written presentations, meetings, and conferences; performs internet research.

Assists with training, technical support, and troubleshooting for the project management application.

Performs other duties assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.