Administrative Assistant

Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. This role offers an excellent opportunity for individuals with strong office management skills, proficiency in various computer applications, and a commitment to providing exceptional customer service. The ideal candidate will support daily administrative operations, manage correspondence, and ensure the smooth functioning of our office environment. Bilingual abilities and experience in manufacturing industries are a plus.

Duties

• Manage front desk operations.
• Perform data entry, filing, and document proofreading to maintain accurate records
• Utilize Microsoft Office Suite, Google Workspace, and QuickBooks for administrative tasks such as calendar management, invoicing, and bookkeeping
• Provide excellent customer support through phone etiquette and personalized assistance.
• Assist with office management tasks including organization of supplies, and supporting team members with personal assistant duties
• Maintain organizational systems to ensure efficient workflow and timely completion of tasks.

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, QuickBooks, and data entry software.
• Excellent communication skills with professional phone etiquette; bilingual abilities are highly desirable.
• Strong computer literacy and familiarity with multi-line phone systems and office equipment
• Prior experience in medical or dental receptionist roles is advantageous
• Exceptional organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Attention to detail for proofreading documents and maintaining accurate records
• Ability to work independently as well as part of a team in a fast-paced environment

This position is ideal for candidates who thrive in administrative roles that require multitasking, technical proficiency, and excellent interpersonal skills.

Job Type: Full-time

Pay: $ $22.00 per hour

Expected hours: 47.5 – 52.5 per week

Work Location: In person