Project Administrator

Where Greatness Grows
The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada's skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the Operations leadership team, the Project Administrator will work closely with project teams and other departments to ensure administrative tasks are completed accurately and on time. This role is responsible for supporting day-to-day activities, including data entry, documentation, project administration, project finances, and other tasks that contribute to the efficient execution of operations.

This position will be based on-site in the Winnipeg area.

What You Will Be Working On

• Complete project related data entry.
• Prepare Owner progress billings reports (Accounts Receivable)
• assist with the review of supplier and subcontractor invoices for accurate billings and cost coding (Accounts Payable)
• Assist with Subcontract creation
• Monitor subcontract compliance and report to project management, follow up as directed
• Assist with project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
• Process vendor change order, client change orders, and internal financial processes.
• Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Bird's requirements; follow up with trades to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet Bird requirements.
• Process all change management documentation in applicable systems, always ensuring accuracy.
• Maintain organized project files in accordance with company's Project File Structure.
• Attend meetings and record and distribute minutes of meeting.
• Assist project team members with reports and presentations.
• Assist with Operations and Maintenance (O&M) Manuals at closeout.
• Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.
• Maintain effective communications to ensure all stakeholders are informed and up to date.
• Provide support to other administrative staff as required.
• Travel to project sites as required.
• All other duties as assigned.

What We Are Looking For

• Minimum 3 years of related administrative experience.
• Proven experience performing accurate and timely data entry, with strong attention to detail and ability to maintain data integrity across multiple systems.
• Post-secondary education in a relevant field is considered an asset.
• Previous construction industry experience is considered an asset.
• Previous experience in finance or bookkeeping is considered an asset.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), and PDF software (Adobe, Bluebeam).
• Experience with documentation tracking in databases such as Procore, SharePoint, or other document management software.
• Experience using ERP systems (e.g., Viewpoint, InEight, SAP) for project and financial administration.
• Ability to learn and adapt to changing systems, technology, and procedures.
• Strong analytical, critical thinking, and problem-solving skills with a high degree of accuracy and attention to detail.
• Effective decision-making skills; proactive and creative in finding solutions.
• Superior organizational skills; able to manage multiple priorities and meet tight deadlines.
• Flexible and capable of handling pressure in a dynamic, fast-paced environment.
• Demonstrates a sense of urgency and commitment to achieving goals.
• Strong written and oral communication skills.
• Ability to build and maintain positive relationships across multiple groups.
• Detail-oriented, enthusiastic, and a positive team player.

We Put Safety First
A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.