Administrative Assistant

Summary

• This role is uniquely positioned to support the Surgery Clinic. It requires extensive work experience in a medical office/health system setting providing administrative support to APPs. The schedule for this position is Monday through Friday 8:00 AM to 4:30 PM with availability also required between 6:30 AM and 7:30 PM about 4-5 times per month to accommodate meetings.

• GENERAL SUMMARY

• The Administrative Assistant performs general administrative support and clerical functions including meeting coordination, departmental distribution of information, data entry and other general correspondence. Reports to department leadership.

• ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs various duties independently within established guidelines and procedures and resolves issues as necessary.

• Ability to provide daily administrative support, including email correspondence, screening and transferring calls, and meeting schedules for departmental leadership.
• Provides effective verbal and written communication with departmental management and staff.
• Maintains confidential files, records, correspondences, data, and other related information.
• Performs data entry tasks and other data related departmental functions.
• Supports departmental meetings including the development and distribution of agenda items, coordinating room reservations, and filing materials in accordance with departmental standards.

• Performs all other duties as assigned.

• LICENSES AND/OR CERTIFICATIONS

• Required Licenses and/or Certifications

• None required.

• Preferred Licenses and/or Certifications

• None preferred.

• MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Required Education and Experience

• HS Diploma/Equivalent required.

• 0-2 years of related administrative assistant/secretary/office experience required.

• Preferred Education and Experience

• None preferred.

• Required Knowledge, Skills and Abilities

• Understanding of and ability to use standard MS Office products.

• Excellent written and oral communication, interpersonal and organizational skills.

• Demonstrates the ability to work in a fast-paced environment responding to unpredictable, changing situations and needs with sound judgment and excellent customer relations skills.

• WORKING CONDITIONS

• Normal office environment with little exposure to excessive noise, dust, temperature and the like.

• PHYSICAL REQUIREMENTS

• Click here to view physical requirements.

Additional Information
CHKDHS
is an Equal Opportunity Employer.

• Equal Employment Opportunity is the Law - click here for more information
• Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, gender identity, national origin, sexual orientation, veteran status, or any other status protected by federal, state, or local law. If assistance is needed, please reach out to us