Operations Support Specialist

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UNITED STATES DISTRICT COURT , U.S. PROBATION & PRETRIAL SERVICES
DISTRICT OF HAWAII

VACANCY ANNOUNCEMENT

No

Position: Operations Support Specialist

Employment: Full-time, Temporary, Excepted Service, One year plus

Classification Level: Court Personnel System, CL 25
Table HI - Hawaii
Salary range: $55,140 - $90,104*

(Starting salary dependent on individual qualifications and experience).

*Salary noted above includes a 8.64% Hawaii Cost of Living Adjustment (COLA) for 2025, subject to change annually. If working remotely from outside Hawaii, salary will be based on the salary tables for the location on which the employee resides.

Position Location: United States Probation & Pretrial Services Office
United States District Court
300 Ala Moana Boulevard, Room 2300
Honolulu, HI 96850

Closing Date: Position open until filled.

The U.S Probation & Pretrial Services Office for the District of Hawaii is currently accepting applications for a full-time, temporary, Operations Support Specialist. The Operations Support Specialist provides a variety of operational, administrative, and technical assistance to ensure the smooth and efficient operation of the office, in accordance with approved internal procedures and policies.

JOB SUMMARY:

The Operations Support Specialist supports several key work functions of the office, including treatment and reentry services, data entry and data quality, finance, budget, and procurement. Furthermore, the position assists in ensuring the integrity and efficiency of the court unit's case information database by extracting and analyzing data from unit databases for accuracy and making needed corrections.

REPRESENTATIVE DUTIES:

Provide office support and assistance for several operational and administrative functions of the office, which may include any, or all, of the following duties and responsibilities:

• Prepare correspondence, reports, form letters, notices, and documents. Assist others with preparing correspondence and documents, including typing, formatting, and generating documents from templates and notes. Maintain correspondence control records.
• Develop and maintain logs, tracking forms, spreadsheets, and databases for the purpose of tracking statistics and data; prepare statistical tables and reports at the request of unit executives. Gather and analyze data for management studies to improve workflow, operating methods, and to simplify processing procedures; write reports and make recommendations based on the findings of the studies. Generate standard reports from databases and computerized systems.
• Disseminate communications to appropriate managers, executives, staff, and treatment team and follow up on action items to ensure a comprehensive and coordinated response, where required.
• Assist with contracting for drug testing, treatment, and reentry services. Prepare documents and maintain contracting and vendor records. Assist in preparing vendor files for audit.
• Maintain chain of custody of urinalysis testing materials. Maintain paper and computerized records of the drug tests collected and the corresponding results. Maintain inventory of drug testing supplies.
• Perform financial and budgetary duties such as recording/processing accounts payable and accounts receivable transactions in database. Assist with balancing and reconciling of financial records. Enter new vendor information in judiciary financial system and publish vendors into national database. Scan and maintain electronic budget, procurement, and drug contracting records and file documents. Assist staff with automated financial tracking systems. Perform similar financial and budgetary activities.
• Identify and maintain lists of vendors and sources of supply for goods and services. Review, evaluate, verify, and process invoices and prepare