Part-Time Scheduling and Event Coordinator

• Arlington, VA

• Part-Time / Hourly Wage

• Opening on: Dec 1 2025

Department: Facilities & Campus Operations

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: 29 Hours Per Week/$24.00 an hour

Location: Arlington, VA

Workplace Type: On Site Required

Sponsorship Eligibility: Not eligible for visa sponsorship

Criminal Background Check: Yes

About the Position:

Head into the winter season with a new job as a Virginia state employee. The Office of Events Management at George Mason University's Mason Square (Arlington) campus is ready to hire a Part-Time Scheduling and Event Coordinator. Be part of a team of professionals who assist with the successful support and execution of conferences and events at the Mason Square Campus (Arlington). George Mason has a strong institutional commitment to the achievement of excellence among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally all-inclusive environment.

Wait, there's more. We offer some benefits to part-time employees. These benefits include tuition assistance, ability to contribute to a supplemental retirement plan, participation in the Staff Senate and wonderful discounts Oh, and the $24/hr. is nice.

If you're interested in events, have a knack for customer service, and are eager to make a lasting and noticeable impact at a major university, this role is for you

Responsibilities:

Schedules and coordinates events, conferences, and other activities held at the Mason Square Campus (Arlington)

Additional responsibilities include:

• Supports the management of the centralized Mason Square Conferencing and Events email inbox, ensuring timely, accurate, and client-solution focused communication that aligns with Mason Square's service standards;
• Evaluates and approves space requests across the Mason Square Campus, ensuring optimal utilization of our executive conference center, global studio, classrooms, and other event spaces;
• Analyzes scheduling conflicts and identify client focused solutions, collaborating with academic units, external partners, and event stakeholders to mitigate competing priorities;
• Ensures all requests adhere to university policies and that required documentation for partnership agreements and related activities is complete;
• Fosters long term client relationships, ensuring repeat engagement through exceptional service, proactive communication, and a deep understanding of client goals and expectations;
• Works with internal and external clients to provide logistical guidance in support of the delivery of well-executed events at Mason Square, assisting with logistical arrangements, cost estimates, and information on support services;
• Develops and manages event contracts and associated certificates of insurance (COIs), ensuring accurate tracking and documentation; and
• Responds with appropriate urgency, flexibility, courtesy, and good judgment to meet customer needs and resolves issues.

Required Qualifications:

• Must be a high school graduate;
• Proficient with Microsoft Office;
• Possess outstanding interpersonal skills and the ability to work effectively and efficiently with a diverse audience, including university faculty and staff, alumni, donors, students, and the community;
• Must have excellent verbal and interpersonal communication skills; and
• Possess strong customer service, time management and organizational skills with high attention to detail.

Preferred Qualifications:

• Experience with Resource25 or other event management scheduling programs;
• Experience utilizing Canva to create marketing material;
• Knowledge of campus, executive conference center, or other event venues; and
• Experience working in higher education.

Instructions to Applicants:

For full consideration, applicants must apply for Part-Time Scheduling and Event Coordinator at Complete and submit the online application to include three professional references with contact information, and provide (insert required/optional documents).

Posting Open Date: December 1, 2025

For Full Consideration, Apply by: December 15, 2025

Open Until Filled: Yes

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at

George Mason University, Where Innovation is Tradition.

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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