temporary administrative officer

Location: Oakland
Job ID:

Job Posting

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

Job Title: Administrative Officer

Job #:

Position Base: Oakland, CA

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

The University of California Office of the President operates an in-house temporary program called TOPS (Temporary Office of the President Staffing), which seeks skilled analysts, administrative assistants, and customer service specialists.

TOPS employees provide temporary assistance to UCOP departments to complete special projects or fill in for employees who are on vacation or leave. Hourly rates and duties vary dependent upon classification of positions. Assignments range in length from one day to several months. It is an excellent opportunity to gain valuable UC experience.

POSITION SUMMARY

This is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program.

KEY RESPONSIBILITIES

• Provides administrative support for Executive Director and other managers/team members with scheduling
• Prepares travel vouchers and reimbursements, etc. for Executive Director and other managers/team members
• Assist with budget preparation and financial reports
• Responsible for managing and directing to appropriate personnel inquiries received through office emails and/or phone lines
• Orders office and equipment and supply orders for the team

MINIMUM QUALIFICATIONS

• Minimum of 5 years of applicable work experience. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and cultural competency skills
• Knowledge of a variety of administrative operational activities such as event planning, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines
• Ability to use discretion and maintain confidentiality
• Strong skills in short-term planning, analysis, problem-solving, and customer service
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management

PREFERRED QUALIFICATIONS

• Familiarity with UCOP and relevant policies, procedures, and protocols

EDUCATION

• Bachelor's degree in related area and/or equivalent experience/training

SPECIAL CONDITIONS

This position is eligible for a hybrid work arrangement. The person hired will be required to reside within California and will be required to report to work onsite at UC's Office of the President (UCOP) located in Oakland, CA.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into